Overview: The Accounts Payable / Office Administrator is responsible for supporting the day-to-day financial operations of the organization, with a primary focus on accounts payable and general office administration. This role requires strong attention to detail, organization, and the ability to manage multiple tasks efficiently.

General Responsibilities:

• Manage all aspects of the accounts payable function, including:
• Setting up and maintaining vendor records
• Reviewing invoices for accuracy
• Obtaining proper coding and approvals
• Processing payments in a timely manner
• Handle vendor calls and inquiries; identify and communicate issues to ensure timely payments and avoid late fees
• Maintain an organized accounts payable filing system
• Reconcile credit card statements
• Record and post journal entries to the general ledger
• Perform account reconciliations on an as-needed basis
• Assist with month-end and year-end close processes, including journal entries and reconciliations
• Order and maintain office supplies
• Provide general administrative support as needed
• Perform other related duties as assigned
  
  

Qualifications

• Prior experience with accounts payable and basic accounting functions
• Strong organizational skills and attention to detail
• Ability to work independently and manage time effectively
• Proficiency with accounting software and Microsoft Office

Performance Expectations:

• Understand/possess an openness to Jewish religion and traditions
• Attend meetings and events that support the department’s main objectives and responsibilities
• Positively and actively promote the JCC’s mission, membership, programs, events, and charitable purpose to JCC members and the general public
• Be familiar with the mission, vision statements, and Core Values of the JCC. Model the Core Values while working and communicating with members and staff

Skills and Qualifications:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Schedule: Part-time, approximately 15 hours per week