Job Title: Bookkeeper
Organization: Congregation Shalom
Location: Chelmsford, MA (In-Person)
Schedule: Approximately 20 hours per week
Compensation: Up to $28/hour, depending on experience
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About Us
Congregation Shalom is a welcoming and vibrant synagogue community in Chelmsford, MA. We are dedicated to fostering meaningful connections, supporting Jewish life and learning, and engaging our members through spiritual, educational, and social programming. Our collaborative environment values professionalism, integrity, and community service.
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Position Overview
Congregation Shalom is seeking a detail-oriented and organized Bookkeeper to support the financial operations of our synagogue. This part-time, in-person role is responsible for managing accounts receivable and payable, payroll processing, financial recordkeeping, and administrative support. The ideal candidate is an independent, self-directed worker who can manage responsibilities efficiently while contributing to a community-focused environment and working closely with lay leadership.
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Key Responsibilities
Accounts Receivable
• Enter checks into ShulCloud, prepare deposits, and make bank deposits
• Verify and reconcile online payments; follow up with members as needed
• Send donation acknowledgment/thank-you receipts
• Maintain and update pledge, school payment, and grocery program spreadsheets
• Monitor online banking to ensure all income is recorded in QuickBooks
• Generate invoices (pledges, school tuition, programs, grocery cards, B-Mitzvahs, donations, etc.)
• Prepare year-end giving statements for members
Accounts Payable
• Receive and process bills; obtain approvals for non-recurring expenses
• Enter bills into QuickBooks and upload documentation to OneDrive
• Process bill payments (including online portals)
• Ensure all recurring and credit card transactions are accurately recorded
• Reconcile four bank and credit card accounts
Payroll
• Send monthly payroll reminders to employees and contractors
• Collect and process payroll information using Paychex Flex
• Review payroll for accuracy prior to submission
• Record payroll in QuickBooks and maintain documentation in OneDrive
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Additional Responsibilities
• Process member pledge forms
• Monitor and respond to email or route inquiries appropriately
• Meet with members, committee members, clergy, and lay leadership as needed
• Generate financial reports using QuickBooks and ShulCloud
• Prepare journal entries, including month-end and year-end close entries
Office/Administrative Tasks:
• Mail handling, scanning, and filing
• Complete and submit town permit renewals (e.g., security alarm permit)
• Manage raffle/lottery compliance paperwork and reporting (including MA Lottery Commission requirements)
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Qualifications
• Minimum of 5 years of bookkeeping experience (required)
• Bachelor’s degree in Finance, Business, or a related field (preferred; may be waived for candidates with extensive relevant experience)
• Experience working in a non-profit organization (preferred)
• Religious non-profit work experience (preferred)
• Proficiency in QuickBooks (required)
• Familiarity with ShulCloud or similar CRM/database systems (preferred)
• Strong skills in Microsoft Excel, Word, and Outlook
• Experience with Paychex Flex or similar payroll systems (preferred)
• Ability to work independently and be self-directed
• High attention to detail and strong organizational skills
• Ability to handle confidential information with discretion
• Strong communication and follow-up skills
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How to Apply
Please submit your resume and a brief cover letter outlining your relevant experience and interest in the role to hiring@congregationshalom.org.
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Congregation Shalom is an equal opportunity employer and encourages candidates of all backgrounds to apply.