We are seeking a highly organized, detail-oriented, and adaptable Administrative/Event Associate to support our dynamic Events and Philanthropic Connections teams. This position will provide critical administrative assistance, database management, and event logistics support. The Associate will be a departmental point person for registration and event support for multiple events and special projects throughout the year. The Administrative/Event Associate will report directly to the Director of Events and have a dotted line reporting relationship to the VP, Philanthropic Connections.

This role is ideal for a highly organized, detail-oriented, proactive, and adaptable individual who thrives in a fast-paced, collaborative, and mission-driven environment.

Key Responsibilities:

• Administrative Support: Provide general administrative assistance to the Events and Philanthropic Connections teams, including calendar management, meeting preparation, and internal/external correspondence.
• Event Registration & Database Management: Lead the registration process for virtual and in-person events, update and maintain accurate database information, and serve as the primary point of contact for volunteers, attendees, and staff, ensuring prompt and courteous responses to all inquiries.
• Event Logistics Support: Provide production and logistical support for events by processing invoices and contracts, maintaining event records, coordinating logistics, booking vendors, and preparing event supplies.
• Cross-functional Collaboration: Coordinate with event team members to support event planning meetings and ensure all aspects of event logistics are covered.
• Other duties as assigned with or without accommodation.

Requirements

Education:

• Associate degree or equivalent experience

Experience:

• 2-3 years of administrative and/or event planning experience in a fast-paced, service-oriented environment. Prior experience in community work, event planning, working with volunteers is required; not-for-profit experience preferred.

Skills/Competencies:

• Ability to prioritize and manage multiple tasks and deadlines effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM databases; experience with Zoom and other virtual event platforms preferred.
• Ability to manage projects proactively, pay attention to detail, and ensure accuracy and follow-through on all tasks.
• Strong written and verbal communication skills, with the ability to author and proofread documents and correspondences professionally.
• Strong interpersonal skills, able to interact with volunteers, community members, and internal stakeholders effectively.
• Ability to maintain confidentiality and exercise sound judgment in a variety of situations.
• Experience supporting event logistics and ensuring smooth execution.
• Ability to be flexible and adaptable to changes and shifting priorities.

Working Conditions:

• Hybrid Work Schedule: CJP staff follow a hybrid work model. On-site work is required on Tuesdays and Wednesdays, while remote work is an option on Mondays, Thursdays, and Fridays, with occasional in-person meetings on those days.
• Flexibility to work occasional nights and weekends is necessary for this role.
• Must possess a driver’s license, a car or access to a car, and willingness to drive to and from events.
• Physical Requirements: This role involves remaining in a stationary position, often sitting or standing for prolonged periods, primarily working at a computer. This role also requires the physical capability to easily move all necessary production supplies, some weighing less than or up to 50 pounds, without assistance, including pushing, pulling, and bending.
• Inclusivity: We are committed to creating an inclusive environment for individuals of all abilities and backgrounds.

Summary

CJP provides a unique opportunity to leverage your skills, talents, and experience to benefit the greater good while fostering your professional growth. You will work in a dynamic environment with a diverse group of individuals who share your commitment and enthusiasm. Together, we make a difference for both Jews and non-Jews in Greater Boston and worldwide. We offer competitive salaries, comprehensive benefits, and a supportive, family-friendly work environment.

CJP Core Commitments

CJP is guided by our Core Values— Respect, Caring, Collaboration, Integrity, and Innovation— that ground our work and shape the culture we create together.

For more information about CJP, visit www.cjp.org and https://www.cjp.org/about-us/careers/find-a-job

Equal Opportunity Statement

CJP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Accommodation Disclaimer

CJP is dedicated to fostering an inclusive environment for individuals of all abilities and backgrounds. We provide reasonable accommodations to enable individuals with disabilities to perform essential functions. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

CJP conducts background checks as part of the hiring process.