Administrative Assistant / Front Desk Receptionist — Mann Family Early Childhood Center

Full-Time | Early Childhood Center Campus

Mann Family Early Childhood Center is seeking a highly organized, proactive, and warm Administrative Assistant/Front Desk Receptionist. This is a dynamic, fast-paced role at the heart of our campus operations, ideal for someone who loves working with families and educators, thrives on multitasking, and enjoys keeping a bustling school environment running smoothly.

As a key member of our administrative team, you will support the administrative staff, coordinate communication across the campus, maintain essential school systems, and help ensure our school remains a welcoming and well-organized space for children, families, and staff.

Responsibilities:

Front Office & Administrative Management

• Serve as the primary contact for families, staff, and visitors.
• Keep student files, forms, and documentation organized and up to date.
• Oversee office supplies, inventory, vendors, mail, and deliveries.
• Submit and track maintenance and IT requests.
• Maintain a clean, safe, welcoming office environment.

School Operations

• Support enrollment management and track tour sign-ups.
• Send school-wide announcements, newsletters, reminders, and health notices.
• Assist with school events, enrichment programs, family programs, and scheduling.
• Maintain rosters, emergency binders, allergy lists, snack lists, and data systems.
• Manage room reservations and coordinate with support teams (facilities team, IT, AV, events personnel).
• Track student lunch lists and communicate daily updates to the chef and relevant staff.

Student Health & Safety

• Provide minor first aid and communicate with parents about injuries or illness.
• Assist with injury and illness report documentation and maintain logs.
• Ensure emergency cards, authorized pick-up lists, and safety records are current.

Family Communication

• Provide timely, professional communication to all families.
• Support extended care programs and On the Fly sign-ups.
• Respond promptly to parent emails and requests.

Staff Support

• Help coordinate staff meetings, professional development sessions, and communications.
• Provide organizational and technical support to teachers.
• Assist with scheduling, coverage, and day-to-day staff needs.

Qualifications:

• Exceptional organizational, multitasking, and time-management skills.
• Warm, professional communication with families, staff, and children.
• Ability to maintain confidentiality and exercise sound judgement.
• Tech-savvy; proficient with Google Workspace.
• Quick learner with strong initiative and the ability to anticipate needs.
• Strong memory for names and faces.
• Experience in early childhood education settings preferred.

Why You’ll Love Working Here:

• A welcoming, collaborative school community.
• Opportunities to make a meaningful impact every day.
• A role that’s engaging, varied, and central to school life.

Compensation:

• $25-32 an hour, based on experience.
• Competitive benefits package.

How to Apply:

Please submit a letter of interest and resume to jobs@wbtla.org. Include the job title in the subject line.

Job Type: Full-time

Work Location: In person

Pay: $25.00 - $32.00 per hour

Work Location: In person