Program and Operations Coordinator
Vilna Shul
Operations
Boston, MA, USA
Posted on Feb 3, 2026
Position Overview
Reporting to the Managing Director of Program Strategy and Impact, the Program & Operations Coordinator plays a central role in bringing The Vilna Shul’s mission to life through the execution of approximately 80 public programs and events each year, including concerts, film screenings, culinary workshops, author talks, holiday celebrations, historic tours, and private event rentals.
This is a highly visible, hands-on role for someone who thrives at the intersection of cultural programming and operational excellence. The Coordinator is deeply engaged in all facets of program delivery - from welcoming guests and supporting volunteers to coordinating logistics and providing technical support during events - ensuring that every experience is seamless, warm, and well executed.
In addition to program production, the Coordinator supports the operational systems that enable The Vilna to grow and scale. The role works closely with the Director of Operations and Finance on facilities, technology, and event logistics, and partners with the Executive Assistant on special events.
The ideal candidate is passionate about The Vilna’s mission and inspired by arts and culture, historic preservation, and the Boston Jewish immigrant story. This role is well-suited for a highly organized, self-directed individual who enjoys managing complex details behind the scenes while also serving as a welcoming, confident presence for artists, partners, and the public.
Key Responsibilities
Program Administration (70%)
This is a full-time, in-person position, located at our Beacon Hill office.
Apply Now
To apply, please submit a cover letter and resume in one pdf using the apply button on this page. No phone calls please. If you are having trouble uploading, please email info@vilnashul.org.
Applications will close on Friday, February 27, 2026. Applicants will be interviewed on a rolling basis. We thank you for your interest in career opportunities at The Vilna.
About The Vilna Shul: Boston’s Center for Jewish Culture
The Vilna Shul is a cultural center in a historic synagogue building in downtown Boston. Our mission is to spark excitement and curiosity about Jewish arts and culture and our American immigrant story through vibrant and meaningful experiences.
The Vilna Shul provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Vilna Shul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Reporting to the Managing Director of Program Strategy and Impact, the Program & Operations Coordinator plays a central role in bringing The Vilna Shul’s mission to life through the execution of approximately 80 public programs and events each year, including concerts, film screenings, culinary workshops, author talks, holiday celebrations, historic tours, and private event rentals.
This is a highly visible, hands-on role for someone who thrives at the intersection of cultural programming and operational excellence. The Coordinator is deeply engaged in all facets of program delivery - from welcoming guests and supporting volunteers to coordinating logistics and providing technical support during events - ensuring that every experience is seamless, warm, and well executed.
In addition to program production, the Coordinator supports the operational systems that enable The Vilna to grow and scale. The role works closely with the Director of Operations and Finance on facilities, technology, and event logistics, and partners with the Executive Assistant on special events.
The ideal candidate is passionate about The Vilna’s mission and inspired by arts and culture, historic preservation, and the Boston Jewish immigrant story. This role is well-suited for a highly organized, self-directed individual who enjoys managing complex details behind the scenes while also serving as a welcoming, confident presence for artists, partners, and the public.
Key Responsibilities
Program Administration (70%)
- Act as lead producer for all programs (cultural events, holiday celebrations, tours, and rentals)
- Staff 1–2 programs per week, ensuring smooth execution and high-quality attendee experience
- Coordinate with all talent and vendors, such as caterers, booksellers, and equipment rentals
- Administer in-house A/V systems and lighting; coordinate outside technical support as needed
- Ensure excellent customer service and a warm and welcoming environment
- Support content compilation (e.g. bios, headshots, partner logos) for program websites
- Maintain event supplies and inventories
- Manage event production workflows in Monday.com
- Maintain internal event calendar and scheduling systems
- Support ticketing and registration processes, and ensure customer inquiries are addressed appropriately
- Reconcile program expenses monthly with Director of Operations and Finance
- Track program budgets and provide reports for leadership review
- Assist with operational documentation and internal process improvements related to programs
- 4+ years of experience in program production, administration, operations, or related fields
- Interest in operations and systems, with desire to grow in a mission-driven institution
- Proficiency with Google Workspace, web platforms, and CRM tools (HubSpot preferred)
- Ability to learn new software and systems quickly
- Aligned with The Vilna’s mission and values
- Highly organized, efficient, collaborative, and detail-oriented
- Comfortable managing multiple tasks and priorities simultaneously
- People-oriented and confident engaging with program participants, talent, and vendors
- Self-directed, proactive, and solution-oriented
- Strong interpersonal, verbal, written, and digital communication skills
- Curiosity and a willingness to learn
- Available to work evenings, weekends, and Jewish holidays
- Ability to lift up to 50 pounds
This is a full-time, in-person position, located at our Beacon Hill office.
Apply Now
To apply, please submit a cover letter and resume in one pdf using the apply button on this page. No phone calls please. If you are having trouble uploading, please email info@vilnashul.org.
Applications will close on Friday, February 27, 2026. Applicants will be interviewed on a rolling basis. We thank you for your interest in career opportunities at The Vilna.
About The Vilna Shul: Boston’s Center for Jewish Culture
The Vilna Shul is a cultural center in a historic synagogue building in downtown Boston. Our mission is to spark excitement and curiosity about Jewish arts and culture and our American immigrant story through vibrant and meaningful experiences.
The Vilna Shul provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Vilna Shul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.