About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity, and commitment to Jewish values. Together with our philanthropic, volunteer, and professional leadership, we’re changing lives.

As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

About the Opportunity

UJA Federation of Greater Toronto is looking for a Team Coordinator to provide a variety of administrative support services to the Community Capacity Building, Jewish Engagement team, supporting the following portfolios: Emerging Communities, Arts and Culture, Camps, Day Schools, Part-Time Schools, Early Childhood, Sports Engagement, Public Schools.

Responsibilities include, but are not limited to:

Administrative Duties:

• Coordinate internal team meetings, including liaising with speakers and organizing agendas, catering, room bookings, registration and other duties to support meetings
• Coordinate lay committee meetings, including sending Doodle polls, calendar invites, tracking RSVP’s, creating Zoom links, sharing agendas, catering, room bookings, and other duties to support external meetings
• Coordinate the submission and administration of the Board of License and Review
• Take minutes at meetings, prepare minutes, and follow up on action items
• Update Salesforce with lay leader information
• 
  Update partner lists and contact lists and share with UJA internal teams
• Support team events with registration, set-up and attendance
• Staff support for programs and events
• Manage monthly order of office supplies

Expenses and Accounting Duties:

• 
  Submit regular invoices to Microix
• Compile USD invoices / requisitions
  
• Manage payments for vendors and agencies
  

Grant and Contract Related Duties:

• Manage DocuSign preparations
  
• 
  Send out DocuSign grant letters and emails and tracking responses
• Send out grant letters/grant forms
  
• Summer camp programs and grants
• Send and receive speaker contracts
• Contracts / documents (annual and project grants)
• 
  Send Affiliation and compliance documents and related DocuSigns
  

Qualifications

• Completion of post-secondary school
• Minimum of 2 years’ experience in a coordination and senior administrative role
• Advanced technical skills to support use of Outlook, Microsoft Office Suite & web-based meeting and education methods
• Passionate advocate and visible champion of UJA’s mission, values, and goals, inspiring others through action and unwavering commitment to advancing our shared purpose.
• Excellent organizational and time management skills – ability to work independently to meet timelines and priorities
• Strong interpersonal and client relationship skills – ability to work with a diverse group of professionals
• Excellent written and verbal communication skills
• Excellent attention to detail
• Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment

*This is a full-time permanent position, Union Level 2.
At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.