The Palm Collective (Palm) is a New York-based private community and trusted partner for today’s Jewish philanthropists, offering meaningful connections, learning opportunities, and personalized resources.

The Executive & Administrative Associate is a core position that holds the day-to-day operational center of gravity: supporting Palm’s President and team, translating priorities into clear next steps, anticipating needs before they become urgent, and building durable systems that keep the team organized, responsive, and effective.

This is a full-time, primarily remote role for someone who thrives in a fast-moving, start-up-style setting and takes pride in high standards of execution. Collaboration, good judgement, professionalism, and integrity matter here, and we welcome initiative and thoughtful improvements. If you are motivated by mission-driven work, excited to explore and support Jewish communal life and philanthropy, you will find meaningful responsibility, professional learning and development opportunities, and room to grow at Palm.

YOU WILL:

• Provide day-to-day administrative and operational support to the organizational team, including calendar management, meeting and event scheduling, basic technology setup, and tracking timelines, key deliverables, and action items across projects

• Serve as the President’s primary logistics partner, coordinating end-to-end details for in-person meetings and events, as well as virtual calls and programs, and troubleshooting basic tech issues as needed

• Draft, review, edit, and prepare communications and materials, including emails, newsletters, agendas, briefing documents, meeting notes, research briefs, program updates, and reports

• Coordinate travel logistics, create itineraries, and handle last-minute changes smoothly

• Manage office supplies and inventory, and place orders in line with internal processes

• Organize and maintain shared drives and records, so templates, processes, and documentation stay consistent, easy to find, and up to date

• Own organizational tools and systems (software, subscriptions, and workflows), identifying opportunities to streamline how the team works

• Coordinate consultant and vendor contract workflows, including onboarding/offboarding, documentation, tracking of milestones and deliverables

• Support expense management and reimbursement by monitoring expenditures, preparing documentation, and maintaining accurate records and clear processes

• Conduct and support special research and operational projects aligned with Palm’s evolving priorities.

YOU ARE:

• Exceptionally organized, with rigorous attention to detail and good judgement: you take pride in getting things right

• Proactive and reliable: you plan and prioritize well, adapt to changes, and deliver high-quality work on real deadlines

• Service-oriented and collaborative: you enjoy supporting leaders and teams

• Emotionally intelligent: you stay calm under pressure and always act professionally

• Tactful and trustworthy: you handle sensitive information and relationships with care

• Genuinely curious: you enjoy learning and look to grow

YOU HAVE:

• Bachelor’s degree or equivalent relevant experience

• 1-3 years of experience in executive support, office administration, or operations coordination in a fast-paced environment

• Excellent verbal and written communication skills

• Strong command of common tools for calendar management, documentation, virtual conferences, and office administration systems

• Ability to learn new tools quickly and troubleshoot basic technology issues in real time

• Comfort supporting basic budgeting, bookkeeping, and expense tracking workflows

• Familiarity with the Jewish communal and philanthropic landscape is a plus

This full-time, primarily remote position will report to the Palm’s President.

A successful candidate will on occasion be expected to attend in-person meetings/events in the New York metro area. Compensation is competitive and commensurate with experience.

If you are interested in applying, please submit your resume to careers@the-palm.org with the subject line “Executive & Administrative Associate.”