The primary responsibilities for this role will include:

• Provide direct administrative and operational support to the Chief Philanthropy Officer

• Serve as a key administrative and operational resource to all members of the Philanthropy Team.

• Provide support to the Senior Director of Philanthropy, Annual Campaign, through data management, reporting, donor tracking, and administrative follow-up.

• Manage the annual Donor Honor Roll process in partnership with the Operations team, ensuring accurate donor recognition and acknowledgment.

• Work with the Marketing team to ensure regular updating of Philanthropy-related content on the Jewish Federation of Greater Houston website.

• Process pledge submissions, gift documentation, donor records, and other fundraising-related transactions in a timely and accurate manner.

• Coordinate expense reporting, invoice processing, purchase requests, and other departmental administrative functions.

• Assist with scheduling donor visits, volunteer meetings, campaign appointments, and philanthropy-related meetings.

• Prepare donor materials, briefings, stewardship packets, nametags, and presentations.

• Assist with the coordination and execution of philanthropy events, stewardship activities, donor recognition initiatives, and campaign programs.

• Maintain accurate donor records, engagement history, and fundraising activity within the organization’s CRM system.

• Work collaboratively with philanthropy colleagues, operations staff, marketing, and other departments to maximize organizational effectiveness and donor service.

• Provide exceptional customer service and responsive communication to donors, volunteers, and community stakeholders.

QUALIFICATIONS

• College Degree preferred

• Minimum three to five years of professional administrative, nonprofit, fundraising, or related experience preferred

• Exceptional organizational skills and attention to detail

• Strong project management and time management abilities

• Team player and self-starter

• Excellent verbal and written communication skills

• Strong customer service orientation and interpersonal skills

• Experience working with databases, CRM systems, spreadsheets, and reporting tools

• Proficiency in Microsoft Office Suite and other business software programs

• Demonstrated ability to maintain confidentiality and exercise discretion

• Experience supporting multiple team members in a fast-paced environment

• Ability to work independently and collaboratively

• Understanding of the Jewish community preferred

• Must be able to attend occasional evening and weekend events

PHYSICAL DEMANDS

This job requires prolonged periods sitting at a desk and working on a computer, frequent hearing and talking. Must be able to lift up to 15 pounds at times.

BENEFITS

• 401K Matching

• Health Benefits

• HSA or HRA contribution

• Group Term Life Insurance

• Paid time off

• Usual National plus Jewish holidays off

• Other optional benefits available include Dental, Vision, FSA, DCA, and LPFSA