Job Title: Office & Events Manager

Position Type: Full-Time (New Hire)

Department: Operations

Reports to: Director of Operations and Governance

Salary Range: $50,000 - $60,000 with Flex and Retirement Benefits

Position Overview

The Office & Events Manager plays a central role in ensuring smooth daily office operations while supporting the planning and execution of organizational events. This position combines administrative coordination, communications leadership, and event logistics.

Key Responsibilities

Administrative & Office Operations

• Serve as the first point of contact by greeting visitors, answering phones, and directing inquiries appropriately

• Manage office technology and equipment, including updates, and coordination with external support when needed

• Oversee office inventory, ordering supplies, and maintaining adequate stock levels

• Handle incoming and outgoing mail, packages, and deliveries

• Perform data entry and maintain accurate organizational records

• Coordinate ordering of gifts, flowers, and acknowledgments for staff and community members

Communications & Coordination

• Assist with internal communications across departments

• Lead and manage the Shalom Birmingham program, serving as the primary coordinator for welcoming and engaging new community members

• Manage and maintain the Community Calendar

• Ensure accurate and up-to-date listings of organizational and partner events

• Coordinate with internal staff and community partners to gather event information

• Support visibility and promotion of programs through consistent calendar updates

Grant Processing and Tribute Support

• Assist with administrative aspects of grant processing, including tracking, documentation, and correspondence

• Support preparation of thank-you letters, tribute acknowledgments, and donor communications

Event Planning & Support

• Assist in planning and execution of organizational events and programs

• Coordinate with vendors, including catering, venues, and service providers

• Track RSVPs and manage attendee lists, including CRM integration where applicable

• Support event setup logistics, including materials, space coordination, and on-site needs

Qualifications

• Strong organizational and multitasking skills with attention to detail

• Excellent interpersonal and communication skills

• Proficiency in Microsoft Office and/or Google Workspace

• Ability to manage multiple priorities and deadlines

• Experience in administrative support and/or event planning preferred

• Strongly preferred: Experience with Blackbaud Raiser’s Edge (RE) or other CRM/database systems

Work Environment

This is an in-office position requiring regular interaction with staff, community members, and vendors. Occasional evening or weekend hours may be required for events.