Assistant Director, Finance and Programs

Center on Aging, Trauma, and Holocaust Survivor Care

Department: Public Affairs - Washington, DC Office

Reports to: Director, Programs and Training, and with responsibilities to the Advisor, Financial Oversight, Center on Aging, Trauma, and Holocaust Survivor Care

Organization Overview:

Jewish Federations of North America (“Jewish Federations”) consists of 141 Jewish Federations and dozens of Network communities which collectively raise and distribute more than $3 billion annually to support flourishing Jewish life and the needs of the Jewish people in their home communities and around the world. The Jewish Federation system, among the top 10 charities on the continent, leads the largest network of volunteer and professional leaders who build and sustain Jewish communities that are healthy, safe, caring, welcoming and inclusive, educated and engaged, involved in the broader community, and deeply connected to Israel and the global Jewish people.

The Center on Aging, Trauma, and Holocaust Survivor Care (Center), housed within JFNA, is a leading voice in the U.S. on person-centered, trauma informed (PCTI) care and support services for Holocaust survivors, older adults with a history of trauma, and their family caregivers. The Center advances the PCTI approach nationwide by issuing programming grants to Jewish and non-Jewish organizations, providing technical assistance and capacity-building to subgrantees and the aging network at large, and advocating on behalf of the needs of vulnerable older adults.

Position Summary:

The Assistant Director, Finance and Programs is responsible for independently providing financial and programmatic oversight, technical support, and strategic guidance to subgrantees implementing person-centered, trauma-informed (PCTI) supportive services. We are seeking an individual with substantial experience in and a comprehensive understanding of the intersection of finance, programming, budgets, and grant management in a non-profit context to coach subgrantee finance and program staff, provide counsel on financial and program matters, analyze and create budgets and other financial resources/templates, and ensure financial and program compliance with grant requirements. The Assistant Director is expected to travel regularly to lead site visits of subgrantee funded projects.

Responsibilities:

• Oversee federally funded subgrantee projects, budgets, and grants, serving as the primary liaison and advisor to subgrantee leadership and program and financial officers on programming, budgets, and compliance.
• Review, monitor, modify, and approve annual budgets, quarterly financial reports, and program reports of JFNA grant-funded projects to ensure the financial and programmatic health of grant-funded projects.

• Deliver financial and program technical assistance and capacity-building related to subgrantees’ programming by identifying challenges, proposing recommendations, and implementing solutions to ensure compliance with federal standards. Strategize with subgrantee staff and Jewish Federations’ staff to align programs and budgets with grant requirements.

• Independently supervise all aspects of grant implementation, including onboarding new grantees, risk assessment, performance improvement, coaching, conducting site visits, and leading informational group and individualized quarterly monitoring calls.

• Draft budgets and budget narratives, grant narratives, and/or work plans for federal and non-federal grant proposals; draft financial and program narratives for grant reporting; audit confirmation letters for subgrantees; financial and program instructions and templates; and invoices.

• Establish systems and standard operating procedures to optimize the Center’s efficiency and continuity across financial and programming activities related to internal operations and subgrantees. Create new and/or revise existing reporting and grant templates to streamline procedures.

• Professionally respond to inquiries from subgrantees; develop and disseminate forms, memos, and reports; present financial and program webinars and trainings. Synthesize and analyze programmatic trends to identify innovations among subgrantees and share promising practices across the Aging Network.

• Draft and edit communications and grant-related documents, including cooperative agreements, RFPs (including program and financial instructions and forms), newsletter memos, technical guidance, and other written materials. Implement the grant application, review, and scoring process to align funding decisions with grant priorities.
• Create, review, and revise cooperative agreements, MOUs, and vendor contracts.

• Lead in-person subgrantee site visits to monitor program and financial operations, identify promising practices and opportunities for improvement, ensure grant compliance, and provide coaching.

• Collaborate and liaise with Jewish Federations’ Finance Department and external stakeholders, such as subgrantees, vendors, and funders, regarding invoices, budgets, reporting, and other issues.

• Represent Jewish Federations in meetings and public forums with partners and other stakeholders.
• Manage and support other projects as requested.

Qualifications:

• Five years of progressive experience analyzing and drafting budgets, grant management, capacity-building, program management, and/or the delivery of social services in the nonprofit, grantmaking, or government sector.
• Bachelor’s degree required. Advanced degree preferred, including a master’s in social work, gerontology, business or public administration.
• Understanding the intersection of finance, budgets, programming, and grants in a nonprofit or foundation context.
• Experience working with multi-year budgets; analyzing and monitoring programs, budgets, and expenditures; identifying program and budget challenges and recommending solutions; and grant compliance.

• Experience developing and streamlining systems, providing technical support to and oversight of programs, and conducting site visits.

• Demonstrated capacity to timely manage multiple deadlines, competing priorities, and high-level responsibilities with autonomy and maturity.

• Capable of maintaining confidentiality while exercising sound judgement and discretion.

• Outstanding problem-solving, and written and verbal communication skills, with the maturity and professionalism to engage funders, government officials, and aging service professionals.

• Proficiency in MS Office Suite, especially Excel, and comfort learning technical platforms.

• Interest in aging, trauma, and a commitment to enhancing the lives of Holocaust survivors, older adults with a history of trauma, and family caregivers.
• Ability to travel for subgrantee site visits.

To apply, please send a cover letter, resume, one writing sample (no more than 3 pages) and contact information for three references to Aging@JewishFederations.org. Include the position and your name in the subject of the email (Assistant Director, Finance and Programs – First and Last Name). Incomplete applications will not be considered. We are open to diverse and non-traditional candidates, including returnees to work. As Jewish Federations is committed to providing reasonable accommodations to applicants with disabilities, please indicate in your application if you need any accommodation for your interview.

This position is made possible by grant funds. Funding for this position is contingent upon annual Congressional appropriations and Jewish Federations’ receipt of the government grant funds. This position is full-time with benefits. Jewish Federations’ work schedule is generally Monday through Friday, 9:00am – 5:00pm ET with some flexibility. Eastern Time Zone is preferred, but not required. While the employee may work out of Jewish Federations’ offices in Washington, DC or New York, NY, the position may be hybrid or fully remote depending on the applicant’s location.

As an Equal Opportunity/Affirmative Action Employer, Jewish Federations celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.

Compensation and Benefits: Jewish Federations offers a comprehensive benefits package (medical, dental, vision, FSA), including a defined contribution plan, generous vacation policy, paid legal and Jewish holidays, life insurance, generous parental leave policies, and flexible remote work practices. Our compensation philosophy strives to be externally competitive and internally fair. Additionally, we offer voluntary learning programs throughout the year in subjects of interest to our staff.

Salary range: $70,00-$80,000

Federation Applicants: Jewish Federations of North America is committed to supporting local Jewish Federations and to identifying the best talent for the system. If a current Federation employee is hired for this role, we will work with the local Federation to ensure an appropriate timeline and communications strategy. We welcome confidential initial inquiries to learn more about the role; however, current Federation employees who move to a finalist round of interviews will be asked to communicate with the Federation about their candidacy.