The Program Coordinator works under the direction of the Assistant to the Executive Director and or the Executive Director. General responsibilities include program development and support as well as organizational administrative functions.
About the Jewish Federation of Springfield
The Jewish Federation of Springfield, IL is a vital entity in our small but dynamic Jewish community. Founded in 1941, The Federation has the mission to support the well-being and continuity of the Jewish people locally, in Israel, and throughout the world through coordinated community-wide programming, services, educational activities, and fundraising. The city of Springfield, founded in 1821, has a general population of 120,000, with an identified Jewish population numbering just over 1,000. Springfield has a deep Jewish history going back to its founding. It is the hometown of philanthropist and businessman Julius Rosenwald. It has two synagogues as well as a Chabad presence.
Position Description
The Program Coordinator of the Jewish Federation of Springfield, IL is a full-time, on-site position with a flexible work schedule to adjust for evening and weekend meetings, events and activities.
Responsibilities:
- Development, planning, execution, and evaluation of Programs and Initiatives of the Board of Directors Committees in conjunction with Board Members. This includes all administrative support functions. Budget preparation and tracking the financial status of the programs and initiatives are required.
- Planning, execution, and evaluation of programs and initiatives of the Federation as assigned by the Executive Director and/or the Assistant to the Executive Director. This includes, but is not limited to, special projects for a variety of holidays and for specific topics/issues of interest to the Community. Budget preparation and tracking the financial status of the programs and initiatives are required.
- Providing support to the Executive Director in executing the functions of the Federation’s Standing Committees.
- Is responsible for supporting Federation and Board activities, such as the annual campaign, as requested.
- Coordinating and disseminating communications within the Jewish community, including special notices, invitations, and weekly updates. This includes maintaining accurate contact lists.
- Maintaining the community calendar as well as the collection of materials and articles to be included in the monthly newsletter.
- Additional administrative functions include, but are not limited to:
- Monitoring and replying to email.
- Answering and directing phone calls and monitoring voicemail.
- Maintaining internal Federation schedules.
- Coordinating electronic meetings.
- Supporting the Executive Director and Assistant to the Executive Director in the preparation and timely distribution of meeting materials.
- Administrative duties such as filing, typing, binding, copying, scanning etc, as assigned.
- As directed by the Executive Director or Assistant to the Executive Director, make bank deposits and facilitate other financial transactions
Qualifications:
- Bachelor’s degree or equivalent work experience
- Prior professional experience in managing special events, working with volunteers, and non-profit organization work is desired
- Demonstrated ability to work independently on multiple projects and priorities at one time.
- Interest in, familiarity with, or willingness to learn about Jewish cultural life, religious observances, and traditions preferred.
- Availability for occasional nights and weekends to execute or participate in programming on behalf of the Federation.
- Be able to carry supplies and equipment, up to 20 pounds when necessary.
- Have a valid driver’s license.
- Proficiency in Microsoft Office Suite, Publisher, and Canva. Familiarity with social media.
- A Background check is required.
Salary and Benefits:
- Salary range is $43,000 - $47,000 commensurate with experience plus benefits.
- Benefit information will be made available during the interview process.
- Employment availability on January 2, 2026, or per negotiation.
To Apply:
Please submit a cover letter, resume and a minimum of 3 references to hr@shalomspringfield.org.