Position: Accounts Payable Associate

Department: Finance

Location: NYC

About JFNA

The Jewish Federations of North America (“JFNA”) consist of 141 Jewish Federations and dozens of Network communities which collectively raise and distribute more than $3 billion annually to support flourishing Jewish life and the needs of the Jewish people in their home communities and around the world. The Jewish Federation system, among the top 10 charities on the continent, leads the largest network of volunteer and professional leaders who build and sustain Jewish communities that are healthy, safe, caring, welcoming and inclusive, educated and engaged, involved in the broader community, and deeply connected to Israel and the global Jewish people.

Job Description

The Accounts Payable (AP) Associate ensures the efficient operation of JFNA’s financial system by managing cash flow and paying vendors and suppliers on a timely basis and in accordance with internal protocols and procedures. We are searching for a skilled associate to join our team to process, track, and record payments in an accurate, efficient, and timely manner.

Responsibilities

• Review invoices for appropriate documentation prior to payment
• Analyze expense reports and other invoices for accuracy and eligibility for payment
• Perform invoice and general-ledger data entry
• Reconcile vendor statements and other financial documents to ensure accuracy and detect discrepancies, inconsistencies, and duplications.
• Act as a point of contact for vendors, confirming payment information, responding to inquiries and resolving payment-related issues
• Execute credit card and bank account reconciliation
• Review and process staff expense reimbursements
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits
• Ensure proper maintenance, filing, and storage of records in accordance with proper accounting standards
• Liase with internal departments to gather necessary data for invoice processing and payment approvals
• Prepare and file annual 1099s
• Apply and renew state tax exemptions
• Ensure all accounts payable activities adhere to JFNA’s policies and relevant national and local financial regulations
• Assist in onboarding new staff to the accounts payable, credit card, and reimbursement process.
• Assist in streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial reporting
• Assist finance / accounting team members as needed

Requirements

• Experience with accounting software and Microsoft Office Suite
  • Preferred working knowledge of Intacct, Ramp, Salesforce
• Thorough understanding of accounts payable functions
• Excellent organizational skills and attention to detail
• Strong verbal and written skills to effectively communicate with vendors, managers, and internal departments
• Great time management skills to manage multiple tasks, deadlines, and a high volume of invoices
• Bachelor’s degree in Accounting or Business Administration, with at least five years of experience in a similar Accounts Payable role.

As an Equal Opportunity/Affirmative Action Employer, JFNA celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.

Compensation & Benefits

JFNA offers a comprehensive benefits package (medical, dental, vision, FSA), including a defined contribution plan, generous vacation policy, paid legal and Jewish holidays, life insurance, generous parental leave policies and flexible remote work practices. Our compensation philosophy strives to be externally competitive and internally fair. Additionally, we offer voluntary learning programs throughout the year in subjects of interest to our staff.

Salary Range: $65,000 - $70,000

To apply: Please send resume and cover letter to Sunita.Sharma@jewishfederations.org.

Federations Applicants

JFNA is committed to supporting local Jewish Federations and to identifying the best talent for the system. If a current Federation employee is hired for this role, we will work with the local Federation to ensure an appropriate timeline and communications strategy. We welcome initial confidential inquiries to learn more about the role; however, current Federation employees who move to a finalist round of interviews will be asked to communicate with the Federation about their candidacy.