Special Assistant to the CEO
T’ruah is seeking a full-time Special Assistant to the CEO who will work closely with the CEO and will be responsible for all components of the CEO’s administrative needs, including scheduling, domestic and international travel, board management, expense reporting, and drafting correspondence, and will manage our New York office space.
The ideal candidate has prior experience as an executive assistant to an organizational leader, is highly organized, and has strong written and oral communication skills..
This is an exciting time to join T’ruah at an incredible moment of growth. We are in the second year of an ambitious five-year plan to grow our organization and budget substantially.. This position is an incredible opportunity for a self-starter who is excited about being part of an organization making social change and protecting human rights.
Who We Are
T’ruah trains and mobilizes more than 2,300 rabbis and cantors from all streams of Judaism, together with all members of the Jewish community, to act on the Jewish imperative to respect and advance the human rights of all people. Grounded in Torah and our Jewish historical experience and guided by the Universal Declaration of Human Rights, we call upon Jews to assert Jewish values by raising our voices and taking concrete steps to protect and expand human rights in North America, Israel, and the occupied Palestinian territories.
To learn more about our work, visit www.truah.org or find us @truahrabbis on Twitter and Facebook.
What You’ll Do
The Special Assistant to the CEO reports directly to the CEO and is responsible for the following:
- Manage the CEO’s calendar, including scheduling and confirming meetings, responding to speaking and meeting requests, proactively avoiding conflicts, setting meeting locations, preparing the CEO with background and materials needed for each meeting, and supporting meeting followup.
- Provide administrative support to enable the CEO to lead effectively, including triaging requests, processing receipts, entering contact information and notes into the database, setting up and drafting emails and letters, documenting key correspondence, and addressing envelopes.
- Schedule domestic and international travel, including researching and booking flights and hotels, scheduling meetings, setting meeting locations, and troubleshooting issues that arise.
- Support the CEO’s development and educational work, including working with the development and program teams to schedule and plan meetings and events, prepare for and follow up from donor meetings and speaking engagements, and accompanying CEO to in-person and virtual meetings and events as needed.
- Coordinate logistics for board and committee meetings, including scheduling meetings, managing timelines, keeping track of RSVPs, setting up and troubleshooting virtual meetings, booking locations for in-person meetings, ordering food, taking minutes, preparing agendas, compiling and distributing materials, and maintaining board calendar.
- Manage board and committee data, including updating contact information and other data, and managing board and committee listservs.
- Serve as the point person for office administration and procedures, including providing general support to visitors, maintaining the office condition including stocking and organizing supplies, liaising with building and facility management as necessary, distributing postal mail, assisting in planning and implementing on-site activities, and partnering with the Chief Operating Officer to maintain and update office policies as necessary.
- Direct phone calls and emails to relevant staff people.
You will be a team player and collaborate with many colleagues in addition to your supervisor, including members of the Leadership Team.
Who You Are & Keys to Success
To be successful in this job, you will be or have:
- Prior executive assistant experience: You have worked as an executive assistant for at least 2 years, preferably to an organizational leader.
- Superb organizational skills: You manage a high volume of work composed of many small moving parts with efficiency. You have the ability to plan, prioritize competing demands, and manage a varied workload to meet critical deadlines without sacrificing quality. You have efficient systems for keeping tasks from slipping through the cracks and benchmarking your progress to meet deadlines. You are consistently on top of your email inbox, always responding quickly to requests.
- Entrepreneurial and resourceful: You consistently overcome challenges and leverage resources to creatively solve problems. You propose solutions to issues without much guidance (but aren’t afraid to ask questions). You proactively ask for help, anticipate problems, and course-correct where needed.
- Clear, precise, compassionate communicator: You speak clearly on behalf of the CEO and the organization and correspond professionally with community members and donors. When communicating with others you share context and ask questions to understand others’ perspectives. You aim for accuracy and attention to detail.
- Knowledge and familiarity with racial equity and inclusion principles: You recognize ways that race and other identities intersect in the work, especially with communities we serve. You are comfortable talking about identities such as race, ethnicity, sexual orientation, class, ability, or gender, in plain, specific terms. You understand the historical context for racial inequity and its present-day implications.
- Alignment with T’ruah’s values: You are comfortable representing T’ruah’s mission and campaigns. You have the ability to articulate (or to learn to articulate) T’ruah’s mission and programmatic work clearly and compellingly.
Experience working with Salesforce, Google Workspace, and Zoom are pluses, but not required.
Systemic inequities in hiring have caused many women, people of color, and LGBTQ+ people to apply to jobs only if they meet 100% of the qualifications. If you don’t have all of the qualifications listed above but are extremely organized, passionate about our mission, and believe you have applicable and transferable skills from other industries, we encourage you to apply for this job. We’d love to hear from you. In your cover letter, be sure to explicitly highlight how your experience, skills, and personal qualities have set you up to succeed in the role.
What Else You Should Know
This position is full-time.
This position is in T’ruah’s $60,000 - $85,000 salary band. We set salary within this band through a collaborative process using a standard rubric based on years of experience.
This position is based in our New York office. Currently, the T’ruah staff is primarily working remotely, but the person in this position will need to come into the office periodically now, and regularly once we are in our office on a more regular basis.
Currently due to COVID no travel is required, but in the future we’d expect: ability to travel to occasional in-person meetings in various U.S. locations, as well as events within the New York metro area.
- 100% coverage of your health insurance premium and 50% coverage for one family member
- Automatic employer-side contributions of an amount equal to 5% of your salary to your 403(b) retirement account beginning one year after the date of hire - whether or not you choose to make employee-side contributions
- 10 vacation days a year in your first year of employment, increasing to 20 days a year after three years
- 34 holidays a year, which includes Jewish and most Federal holidays, Summer Fridays, and a floating holiday
- Paid leave of up to 12 weeks for the birth or adoption of a child
- Health care flexible spending account
- Dependent care flexible spending account
Commitment to diversity, equity, and inclusion (DEI)
T’ruah is committed to DEI at every level of our organization, including our Board of Directors. For the past several years we have been actively working on becoming an antiracist organization. We recently published a set of organizational values reflecting this commitment.
Equal opportunity employer
T’ruah isn’t just an equal opportunity employer. We are actively seeking to build a diverse and inclusive team with a wide range of backgrounds, perspectives, and skills. T’ruah does not discriminate on the basis of sexual orientation, gender identity or expression, race, color, religion, national origin, sex, age, marital status, disability, personal appearance, family responsibility, political affiliation or any other status protected by applicable law. Women, transgender people, veterans and people of color are encouraged to apply.
How to Apply
- Complete the informational form located here.
- Send a cover letter and resume to firstname.lastname@example.org. Please write “Special Assistant” in the subject line. Resumes without a cover letter will not be considered. No phone calls, please.
Applications will be accepted through August 10. Interviews will be conducted on a rolling basis. Our ideal start date for this position is early-mid September.