Administrative Assistant (Special Events and Marketing)
Staten Island JCC
Administration, Marketing & Communications
New York, NY, USA
Posted on Wednesday, April 17, 2024
JOB OBJECTIVE: Assist the Chief of Communications & Fundraising with office support.
PERFORMANCE RESPONSIBILITIES:
Administrative Responsibilities:
$36,000.00 - $49,000.00 per year
Benefits:
This is an in-person position, 40 hours a week. Occasional nights and weekends, scheduled in advance.
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PERFORMANCE RESPONSIBILITIES:
Administrative Responsibilities:
- Responsible for all data entry and reporting within database (Network for Good)
- Oversee fundraising spreadsheets, responsible for reconciling them with Accounting Department
- Manage donation gratitude process (i.e. thank you calls, acknowledgement letters, tribute cards)
- Track pledge collection and regularly follow-up with donors to ensure timely payments
- Take accurate minutes of meetings
- Assist with all mailings and appeals by pulling lists and assisting with preparing materials
- Schedule team and committee meetings, prepare agendas and materials for meetings, and manage communications with committee members
- Assist with event registration and logistics
- Handle purchasing, vendor relations, and submit expenses for the Marketing & Fundraising Department
- Attend Fundraising Committee meetings appropriate to the various special events
- All other projects as assigned by supervisor
- Excellent written and oral communication skills
- Excellent computer/database skills, willingness to adapt to new technologies
- Excellent interpersonal skills with the ability to work collaboratively with internal and external stakeholders
- High level of organizational skills
- Ability to manage tasks, prioritize multiple assignments, execute work in an efficient and timely manner, and track and manage multiple work streams at once
- Strong attention to detail and ability to exhibit follow through on tasks and goals
- Ability to handle sensitive and confidential information with discretion
- Team player mentality
- Bachelor’s degree or equivalent experience
$36,000.00 - $49,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
- Required: Microsoft Excel
- Required: Microsoft Outlook
- Required: Microsoft Word
- Preferred: QuickBooks
- Preferred: English
This is an in-person position, 40 hours a week. Occasional nights and weekends, scheduled in advance.
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