Position Summary: Maintains accounts payable records and other accounting records.

Principal Responsibilities:

1. Compile and sort invoices, vouchers and check requests, review vouchers for correct account numbers and correct\enter the coding information, and enter the vouchers and check requests into the accounting system.
2. Create new vendor records in the accounts payable system.
3. Update the vendor records for address changes, 1099, contract persons, etc.
4. Issue the annual 1099 form.
5. Review invoices for proper totals, discounts, quantity and rate.
6. Review check requests to make sure that the requester has proper authority to authorize the expenditure.
7. Maintain the Delegation of Authority forms for all individuals authorized to request disbursements.
8. Run various reports to verify the accuracy of the data inputted and to generate checks.
9. Run accounts payable reports for all Selfhelp departments.
10. Match the checks with the invoices.
11. Obtain authorized signatures on all accounts payable checks.
12. File all paid vouchers.
13. Maintain records on a fiscal year basis.
14. Age invoices as appropriate.
15. Assists the other staff as required, and perform other duties as needed or requested.
16. Adheres to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices.
17. Supports organization’s mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationship with co-workers.
18. Adheres to the organization’s policy in regards to absenteeism and appearance and health and safety standards.

Job Competencies & Minimum Qualifications:

1. Associate or Bachelor’s degree required and at least 2-3 years related experience and/or training; or equivalent
2. Computer literate; experience with MIP Fund Accounting Software and Excel required
3. Excellent verbal and written skills
4. Excellent customer service skills
5. Able to multi-task and work independently with a great attention to detail

Working Conditions/Physical Demand:

1. Business office environment with phone and computer use.
2. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
3. Occasional exposure to toxic or caustic chemicals, and outside weather conditions.