Rose Community Foundation seeks an Operations Coordinator to support efficient grant administration, maintain accurate data across systems, and ensure smooth committee and governance processes that power the Foundation’s impact. The Operations Coordinator is detail-oriented, process-driven, proactive and collaborative with a passion for philanthropy and community. The Operations Coordinator is a member of the Finance and Operations team, which ensures the Foundation’s resources – financial, physical, technological and human – effectively and efficiently power its impact in the community. Duties and ResponsibilitiesGrants Management- Provide grants administration support, including processing grants in the Foundation’s system, conducting compliance and eligibility screenings, and assisting with grant payment processes- Provide customer service to prospective grant applicants and existing grantees, serving as the primary contact for technical support for the online portal and responding to general inquiries- Ensure grant workflows stay on track by gathering required documentation, monitoring deadlines, communicating with internal and external partners and following up on outstanding tasks- Follow up on system deadline reminders, overdue reports and similar ongoing process auditing and maintenance Committee and Governance Support- Manage meeting logistics for the Investment, Audit and Finance, and Impact Investing Committees, including scheduling, compiling and distributing agendas and materials, making catering and space arrangements, recording meeting minutes, and managing meeting technology- Provide continuity across all Foundation committees (10) for standardized processes, including agenda templates, compliance with governance policies, and filing requirements- Serve as the primary administrator for the Foundation’s committee and board portal (OnBoard), managing user accounts and permissions and providing technical support- Collect, record and monitor all staff, committee and board member conflicts of interest to ensure disclosure procedures and reporting requirements are met- Support board and committee development by tracking terms, nominations, and prospect outreach Database and System Support- Serve as a departmental “power user” for the Foundation’s databases, providing support, troubleshooting and partnership to colleagues- Perform routine data hygiene and maintenance tasks, including auditing records for discrepancies, updating records, removing duplicates, ensuring completeness and accuracy of information, assisting with organization-wide rollout of new database usage best practices, and maintaining process documentation- Build, maintain and export contact lists, reports, and other data extracts to assist with departmental and cross-departmental projects General- Serve as back-up to the Office Manager- Other duties as assigned Salary and Benefits- Full-time, exempt; hiring range $57,700 – $64,125; competitive benefits package (health, dental, vision, life, disability, 403(b) with employer contribution after one year, FSA, EAP, generous PTO, professional development, matching gift program) Workplace- Structured hybrid model: in-office at least three days per week, with option to work remotely up to two days per week; fully renovated office with amenities. How to Apply- Applications are accepted through the Foundation’s hiring platform only; after clicking Apply, select Log In (create an account if new). Upload cover letter under Other Documents. Applications reviewed on a rolling basis; those received by July 12 receive priority consideration.