The Team Administrator will support the Vice President of Engagement at Project Shema. This role is responsible for handling the administrative side of engagement efforts with partners and potential partners. The Team Administrator will take notes and maintain records of partner meetings, own database management of leads, support calendar management and updates for Project Shema programming, and support communication efforts with potential partners.

We recognize that women, people of color, and others who are underrepresented in the Jewish professional world, often hesitate to apply unless they meet every qualification. If this role speaks to you, we encourage you to throw your hat in the ring. We want to hear from you.

Compensation: $60,000; $12,000 Health reimbursement fund (HRA); 401(k); Lifestyle Spending Account (LSA), flexible work structure; generous PTO policy

To apply: Email 1-2 paragraphs outlining how your unique skill set fits within the responsibilities below along with your resume to apply@projectshema.org with the subject line “Team Administrator”

General Expectations:

• You have a deep commitment to the wellbeing of the Jewish people.
• You are aligned with the organization’s core principles as listed here.
• You have a strong work ethic, are a self-starter, and can be productive with minimal supervision in a fast paced environment.
• You are detail oriented, well-organized, and proactive.
• You have exceptional verbal and written communication skills, with a polished and professional demeanor
• You can uphold confidentiality standards and practice empathetic listening to support thoughtful, respectful, and effective communication with both internal and external partners
• You are comfortable and professional on camera for daily Zoom meetings with both internal teams and external stakeholders
• You can build and learn processes and systems as we go and can be relied upon to follow up and follow through.
• You are skilled in working with a wide range of people, adapting to different communication styles, and building strong partnerships to achieve common goals.
• You are highly adaptable and thrive in a dynamic workplace setting while demonstrating the ability to adjust to new challenges or projects quickly.
• You are proficient with Microsoft Office, especially Excel and PowerPoint, along with Slack, Google Drive including Forms, Airtable, and Mailchimp (or similar technology).
• We believe in a flexible approach to work and trust our team members to deliver the objectives of their roles within the deadlines we set collaboratively.
• This role has an expectation of responsiveness within 24 hours on workdays to the stakeholders being supported by this work.

Job Scope

Partnerships Engagement Team Administrative Support (70%)

• Join the VP of Engagement on intake and exploratory calls with prospective partners; ensure accurate note-taking and timely updates to internal calendars and tracking systems
• Maintain complete, accurate and well-organized files and official records and track progress against goals
• Maintain and update lead databases with high accuracy, ensuring data integrity and timely entry of new prospects and activity logs
• Support the VP of Engagement and Partnerships Engagement Manger to coordinate complex calendars for team members, scheduling internal and external meetings across multiple time zones
• Draft, proofread, and send professional email communications on behalf of team leads, ensuring consistency in tone and branding
• Assist VP of Engagement in organizing team workflow by tracking deadlines, meeting follow-ups, and action items
• Maintain confidentiality while handling sensitive information and communications

Special Projects Administration (30%)

• Support special projects as requested outside of the Engagement team in partnership with the VP of Partnerships, Chief Strategy Officer, and/or Chief Executive Officer
• Support special projects by conducting research, preparing reports, tracking deliverables, and managing cross-functional timelines
• Manage team calendars and organize meetings across departments, prioritizing shifting demands and time zones
• Possible support of travel booking and logistics for Project Shema Leadership Team