HAR MISHPACHA: The Jewish Congregation of Steamboat Springs

Director of Operations / Executive Director

Position Summary

Congregation Har Mishpacha seeks a strategic, organized, and collaborative operational leader to serve as Director of Operations / Executive Director. This position will provide senior-level operational leadership, ensuring that the congregation's systems, programs, finances, communications, facilities, and administrative functions operate effectively and sustainably. While this role provides senior-level strategic leadership, it also requires a hands-on approach, including the willingness to assist with operational execution such as event setup and breakdown.

The Director of Operations / Executive Director will partner closely with the Rabbi, Board of Directors, staff, committees, and lay leaders to strengthen organizational infrastructure and support the congregation's mission. This role will translate strategic vision into effective execution by overseeing daily operations, improving systems, managing resources, and supporting a thriving congregational community.

The ideal candidate is a skilled organizational leader who is equally comfortable managing details and advancing big-picture goals. They will bring strong project management skills, financial and administrative experience, excellent communication abilities, and a deep appreciation for the values and mission of a synagogue community.

Key Responsibilities

Organizational Leadership & Administration

• Serve as the primary operational leader responsible for the effective functioning of the congregation's administrative systems.
• Partner with the Rabbi and Board leadership to implement strategic priorities and organizational goals.
• Develop, maintain, and improve operational systems, workflows, policies, and procedures.
• Identify opportunities for increased efficiency, sustainability, and improved congregant experience.
• Provide regular updates and reports to the Rabbi, Board, and relevant committees.
• Support Board governance through meeting preparation, materials, documentation, follow-up, and organizational tracking.
• Maintain organizational records, dashboards, timelines, and reporting systems.

Financial Management & Administration

• Partner with the Finance Committee, accountants, and Board leadership to support responsible fiscal management.
• Assist with annual budgeting, financial planning, reporting, and accountability.
• Oversee routine financial administration including:
• Expense approvals
• Payments and deposits
• Financial documentation
• Budget tracking
• Coordination with accounting partners
• Support implementation and improvement of financial systems and processes.
• Assist with payroll administration and HR-related financial processes.

Human Resources & Staff Coordination

• Support recruitment, onboarding, training, and supervision processes.
• Maintain employee records, policies, and required documentation.
• Coordinate staff schedules, responsibilities, communication, and workflow.
• Provide support and accountability for staff, contractors, and key volunteers.
• Partner with the Rabbi in creating a healthy, collaborative, and mission-driven workplace culture.

Congregational Operations & Program Management

• Oversee operational planning and logistics for congregational programs, events, services, and special initiatives.
• Coordinate calendars, scheduling, registration systems, facilities, vendors, and program resources.
• Ensure programs are executed smoothly and consistently.
• Support youth and family programming operations, including partnership with educational leadership and increased responsibility during periods without a formal Religious School Director.
• Create systems that allow clergy, educators, volunteers, and lay leaders to focus on meaningful engagement.

Facilities, Vendors & Risk Management

• Manage relationships with vendors, contractors, and service providers.
• Coordinate building operations, maintenance, rentals, and facility needs.
• Support security planning and implementation.
• Ensure contracts, agreements, and operational requirements are appropriately managed.

Communications, Marketing & Membership Systems

• Oversee congregational communications systems, including:
• Weekly newsletters
• Congregational announcements
• Operational emails
• Website content coordination
• Social media oversight
• Promotional materials
• Ensure consistent, timely, and mission-aligned communication.
• Oversee membership database systems and processes, including:
• New member onboarding
• Membership records
• Congregant inquiries
• Engagement tracking
• Develop systems to strengthen member connection and retention.

Development & Fundraising Support

• Partner with the Rabbi, Board, and Development/Fundraising leadership to strengthen philanthropic sustainability.
• Support donor stewardship systems and relationship management.
• Assist with fundraising campaigns, acknowledgments, donor tracking, and cultivation efforts.
• Support grant research, applications, reporting, and administration.
• Help strengthen long-term financial sustainability, including support for endowment growth and investment-related initiatives.

Volunteer & Lay Leadership Engagement

• Develop systems for effective volunteer recruitment, communication, training, and appreciation.
• Support committee chairs and lay leaders in accomplishing congregational goals.
• Build structures that encourage meaningful volunteer participation and leadership development.
• Help cultivate a culture where members feel ownership of congregational life.

Partnership with Rabbi and Board

The Director of Operations / Executive Director will work in close partnership with the Rabbi, who serves as the congregation's spiritual leader and provides rabbinic vision, teaching, pastoral care, worship leadership, lifecycle leadership, and community engagement.

The Director of Operations / Executive Director will:

• Ensure the operational infrastructure needed to support the congregation's mission.
• Manage implementation of organizational priorities.
• Allow the Rabbi to focus increased attention on rabbinic leadership, pastoral care, Jewish learning, worship, community relationships, and spiritual growth.
• Serve as a trusted thought partner in organizational planning and decision-making.

Desired Qualifications

• Significant experience in nonprofit, synagogue, community, or mission-driven organizational leadership.
• Strong operational management and project management skills.
• Experience with budgeting, financial systems, and administrative processes.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Experience supervising staff, contractors, or volunteers.
• Comfort working collaboratively with clergy, boards, committees, and community stakeholders.
• Commitment to Jewish communal life and the mission of Congregation Har Mishpacha.
• Ability to balance strategic thinking with hands-on execution.

Position Structure

• Reports to: Board of Directors
• Works closely with: Rabbi, Accountants, Executive Assistant, Finance Committee, Committee Chairs, Volunteers, and Congregational partners
• Classification: Full-time senior leadership position
• Working hours will vary and will include some nights and weekends

Compensation

• *The position is salaried with a range of $80,000 to $95,000 in annual compensation.
• *Benefits include three (3) weeks of paid vacation; Employer 5% retirement match; a monthly healthcare stipend; 48 hours of paid sick leave; FAMLI coverage; bereavement leave.

How to Apply

*Email your cover letter and resume to [email hidden]

*Applications will be evaluated as they are received; all applications for the position must be submitted no later than September 1, 2026.