ABOUT CONGREGATION RODEPH SHOLOM

Congregation Rodeph Sholom (CRS) is a large dynamic Reform synagogue at the heart of Manhattan’s Upper West Side and has a strong 185-year history. We are a community for all who enter our doors and our members represent the vibrant diversity of New York’s Jewish landscape. Multi-generational families, interfaith families, lifelong New Yorkers, those new to the city, people pursuing conversion and those exploring Judaism for the first time have all found a home at CRS.

ABOUT WORKING HERE

A goal for all clergy and staff is to strive to demonstrate consistent relationship-building across all interactions, recognizing each person and exchange as an opportunity to strengthen trust, collaboration, and connection with congregants and across the organization.

ABOUT YOU
This position requires a self-starter with excellent judgment. The individual must be able to work independently, handle confidential information, prioritize multiple tasks, and have keen attention to detail. The ideal candidate has strong project management skills, excellent organizational skills, is technically savvy, and has strong communication skills.

WORK SCHEDULE

This position requires 4 days in person with 1 possible remote day per week scheduled in coordination with the Executive Director. Team members must be flexible and able to adapt to short-and long-term shifts in their job responsibilities. Working hours are generally 9:00 AM to 5:00 PM (4:00 PM on Fridays); additional hours will be required in the evenings for events related to the Board of Trustees and Annual Meeting.

RESPONSIBILITIES

This position provides high-level administrative support to the Executive Director.

• Manage the Executive Director’s calendar, including creating Doodle polls, scheduling meetings including other staff, and preparing the ED for her upcoming meetings
• Draft and proofread correspondence. reports, power point presentations, and other document to lay leaders and vendors
• Main administrative point of contact for Trustees
  • Create reports from Salesforce; responsible for Board of Trustee data and dashboards
  • Maintain both private and public Board records and relevant documents, ensuring that all necessary information is up-to-date and accessible
  • Create and maintain Board of Trustees private Group within Salesforce
  • Coordinate and manage logistics for board meetings, including scheduling, room set-up, preparation of meeting packets and power point decks, ordering food, managing board communications, being on-site on day-of meetings, coordinating A/V support, and drafting minutes for meetings
• Assists with Executive Director’s strategic projects; participate in meetings as necessary to collect minutes and action items for ED
• Main internal point-person for Annual Meeting
• Answer the Executive Director’s phone line
• Process invoices and Amex bills in Concur (weekly/monthly)
• Ad hoc project assistance for ED and for CFO (as needed)
• Manage communication and tasks between ED and Chief Financial Officer

REQUIREMENTS

• Bachelor's degree preferred
• 1-3 years experience as an executive assistant or in a similar administrative role, preferably in a non-profit environment
• Strong knowledge of office management systems including Microsoft Office and Zoom
• Skilled in PowerPoint and Excel and knowledge or ability to learn and become skilled in Salesforce
• Excellent organizational and time-management skills, with the ability to handle multiple priorities and meet deadlines
• Strong written and verbal communication skills, with the ability to interact professionally with a variety of stakeholders
• Discretion and confidentiality when handling sensitive information
• Proactive, self-motivated, and able to work independently with minimal supervision
• Experience with financial or budgetary tasks is preferred

SALARY & BENEFITS

• Salary range: $63,000-68,000; commensurate with experience
• Generous paid time off (e.g., vacation, holidays, sick and personal days, and parental leave)
• Comprehensive medical, dental, and vision insurance
• 403(b) retirement plan with up to a 7% matching contribution
• Flexible Spending Accounts for commuter, dependent care, and medical expenses.
• Short-term disability, long-term disability, and life insurance
• AFLAC plans
• Gym membership subsidy
• Professional development

APPLICATION REQUIREMENTS

Cover Letter: Please include a cover letter with your resume that demonstrates your relevant skills and experience, plus interest in this position.

Equal Employment Opportunity Policy:

Congregation Rodeph Sholom does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability; alienage/citizenship status; arrest or conviction record (consistent with the provisions of New York State’s Corrections Law); partnership status; familial status; military service; status as a victim of domestic violence, stalking or sex offenses; veteran status; genetic pre-disposition or carrier status; or any other characteristic protected by applicable law. Employment decisions at CRS are made in a non-discriminatory manner and are based on qualifications, abilities, and merit. CRS also prohibits, and will not tolerate, any form of retaliation or reprisal against any employee who reasonably and in good faith complains of discrimination or harassment or provides information in connection with any such complaint.