The Executive Director serves as chief administrative officer of the congregation and is responsible for the day-to-day management of Temple Concord. The Executive Director shall serve in accordance with the principals, guidelines and objectives set forth in this job description and by the By-Laws of Temple Concord. The Executive Director is accountable to the President of the congregation, on behalf of the Board of Trustees. S/he also takes direction from the Rabbi and Cantor-Education Director. The Executive Director collaborates very closely with volunteers, committee chairs and trustees and must maintain a warm, caring, and supportive relationship with congregants, employees, and officers.

Principal Duties

The Executive Director is responsible for assuring the performance of the following functions either personally or through support staff:

Leadership Management and Development

• Work in partnership with the Rabbi, Cantor and Membership Committee to create a Temple environment which fosters congregational engagement, makes members and staff feel respected and appreciated, and welcomes new members

• Develop and implement initiatives for membership growth, donor cultivation and increased community involvement

• Serve as the liaison to all Temple committees and help recruit and recognize volunteers

• Coordinate secretarial support to Board of Trustees, Committee Chairs, and Clergy

• Collaborate with and assist President and Executive Officers in preparation of monthly Board reports

• Serve as liaison between Temple and the community to promote Temple Concord’s visibility and good reputation

• Participate in NATA (National Association of Temple Administrators)

• Maintain membership records, Board of Trustee minutes, policies, newsletters, and historical archival records

• Assure that Temple policies and procedures are followed and recommend amendments or new policies to the Board of Trustees where appropriate

• Attend monthly Board of Trustees meeting and committee meetings as necessary

Financial Management

• Develop and execute with lay leadership revenue-generating initiatives including strategic fundraising campaigns, major donor programs, endowment growth efforts and grant writing

• Lead efforts to identify and cultivate philanthropic opportunities including sponsorships, planned giving and special fundraising projects

• Engage with congregants and community stakeholders to increase donor participation and enhance fundraising strategies

• In coordination with Finance Committee, assist in the development, coordination and oversight of annual budget including tracking performance

• Monitor expenditures to help assure cost-effectiveness

• Maintenance and oversight of funds collected from special events and fundraising projects

• Assist in planning and implementation of fundraising activities

• Oversee membership billing which includes timely and accurate billing, account reconciliations, collections, and periodic reporting to the Finance Committee

Membership Support

• Work with the Membership Committee to support and manage membership retention and recruitment

• Provide administrative and logistical support required for the smooth running of all Shabbat, life cycle, festival and High Holy Day services, programming, and events

• Maintain accurate membership records and prepare membership reports for Board of Trustees

• Manage and supervise Temple communications, publications, and publicity, including social media

• Oversee the preparation and coordination of membership pledge forms, school forms, and other forms as necessary

• Maintain congregational calendar on Shul Cloud

Human Resources and Office Management

• Supervise day-to-day activities of the Temple office business operations

• Hire, train, and supervise office and volunteer staff

• Prepare payroll for all employees and maintain payroll and personnel records

• Manage the master employee calendar

• Assure that employee handbook policies are adhered to and kept up to date

• Oversee Temple email and customer service, including answering phones and admittance to the building

• Supervise purchasing of office and building supplies

• Provide in-house tech support to staff as needed and supervise outside technology service when needed

Building and Grounds

• While necessary, supervise day-today operations of Temple building, which includes hiring, training, supervision of facilities staff, including paid and volunteer staff

• Oversee the maintenance of the building and grounds including but not limited to inventory, custodial services, grounds keeping and event set-up

• Oversee the rental of the Temple building including contracts, collections, and scheduling of staff

• Coordinate supervision of all repair and maintenance work

• Obtain competitive bids and oversee contractual services including but not limited to insurance, security, and service contracts

• Coordinate regular reviews of security protocols with President and Clergy