We are seeking a highly organized, detail-oriented, and proactive Finance and Administration Associate to join our team. The Finance and Administration Associate reports directly to the Executive Director and provides proactive and ongoing support to finance and development, billing management, HR operations, and other administrative functions. This role will assist in tasks such as accounts receivable and payable, financial controls, data entry, recordkeeping, and report preparation. As our organization grows, this role has the potential to grow in scope, responsibilities and compensation over time.

What You’ll Do:

Finance

• Manage accounts payable and receivable with vendors and contractors
• Invoice congregants for open balances for kiddush sponsorship, tutoring, BMitzvah fees, follow up on and close out open balances
• Record gifts in Shulcloud
• Issue partial or full refunds, and other financial adjustments, on tickets or tuitions
• Deposit and log checks
• Prompt staff on monthly expense reports
• Manage petty cash and cash requests
• Assist community members with setting up payments, answering questions about open balances, updating credit card information, changing monthly payment plans
• Assist community members with accessing tax letters or other documentation
• Assist offsite accounting team in closing our books each month
• Assist in the generation of financial reports and projections for our major revenue streams (membership, major gifts, campaigns, fee for service)

Administrative work

• Manage lists for special events
• Mail new builder packages
• Perform regular audits on subscription services, utility bills and other auto-pays
• Manage our equipment inventory (laptops) and other basic IT needs
• Assist with preparation for board meetings, staff board meetings
• Assist with annual commercial insurance renewal process
• As needed, support the Operations team, and provide ongoing organization-wide support to special projects.

Development

• Perform a monthly point-in-time reconciliation for pledges and gifts
• Track and record pledges, gifts and other activities related to our development efforts
• Handle data transfers from Stripe/Givelively to Shulcloud for donations
• Track attendance or other outcomes for grant funded programs
• Assist in the generation of financial reports and projections for our major revenue streams (membership, major gifts, campaigns, fee for service)

Human Resources

• Manage job postings for FT and seasonal/annual positions - Breezy, Jewishjobs, Idealist.org
• Assist with annual health insurance renewal process and open enrollment for staff
• Administer 401k plan enrollment and compliance
• Processe hiring paperwork for full and PT staff
• Assist with the ongoing maintenance of employee handbook
• Assist with planning and implementing training programs and events for staff and board
• Provide additional administrative support as needed

What You’ll Bring:

• 3-5 years work experience
• Strong organizational skills, with an ability to both grasp the big picture and keep track of many small nitty-gritty details
• Basic understanding of nonprofit financial processes, strong proofreading skills, accuracy in administrative work, and the ability to manage multiple independent projects efficiently and to deadline.
• Familiarity with Jewish community and traditions, particularly BMitzvah preparation
• Strong emotional intelligence and a customer service mindset when working with community members

Salary, benefits and why it’s great to work here:

• The salary for this position is $57,000 to $65,000 annually, commensurate with experience and skills.
• A competitive benefits package including 12 weeks paid parental leave, subsidized health insurance with a 100% employer-covered option and a defined benefit contribution to spouse/dependents, dental and vision covered 100% by employer; a 401k retirement plan with a 4% match after one year of employment
• Flexible PTO and 30-35 days per year of office closures, including week-long office closures at Passover, Thanksgiving and end of year
• A commitment to a positive and collaborative staff culture
• Professional development and flexible scheduling outside of core hours

Where You Work:

Hybrid work environment with our main office located at 4001 N. Ravenswood Avenue in Chicago. It is mandatory to work in the office at least three days per week.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Systemic inequities in hiring have caused women, people of color, LGBTQIA+ folks, and others to apply to jobs only if they meet every requirement. We encourage you to break that statistic and apply, as no one ever meets 100% of the qualifications. We look forward to your application.

Mishkan is an equal employment opportunity employer and does not discriminate against qualified applicants or employees with respect to any terms or conditions of employment on account of race, color, national origin, ancestry, sex, sexual orientation, age, religion, creed, physical or mental disability, medical condition, marital status, pregnancy, childbirth or related condition, citizenship, military service status, or any other characteristic protected by state or federal law or local ordinance. When necessary, Mishkan will reasonably accommodate employees and applicants with known physical or mental disabilities or medical conditions if the person is otherwise qualified to safely perform all of the essential functions of the position.