Leadership & Gatherings Associate
Location: New York City (in-person with travel)
Reports to: Assistant Director, Leadership & Gatherings

At a consequential moment in Jewish history, Maimonides Fund (MF) is expanding our grantmaking and programmatic work in service of our mission in North America and Israel. Through strategic investments and targeted initiatives, including SAPIR: Ideas for a Thriving Jewish Future, we support serious ideas, strengthen institutions, and help advance durable impact across North American Jewish communal life and for the State and People of Israel.

The Opportunity
MF’s Leadership & Gatherings Department is responsible for designing and executing high-quality gatherings, convenings, events, retreats, and leadership experiences that advance our mission and strategic priorities. The department ensures consistent, high standards for content, tone, logistics, style, and participant experience across our growing portfolio of programs and events. These gatherings bring together layleaders, funders, communal professionals, and thinkers to advance serious ideas, deepen relationships, and support innovative initiatives across North American Jewish communal life and Israel.

MF seeks to hire a Leadership & Gatherings Associate to support the operational design and execution of our growing suite of programs, with responsibility for logistics, coordination, and execution. The role requires discretion, precision, and sound judgment, and offers meaningful exposure to our strategic priorities and to significant players working in our many focus areas. The Leadership & Gatherings Associate will serve as a core executional partner within this department, with responsibility for logistics, coordination, and on-the-ground delivery of complex, high-touch gatherings, including retreats, leadership programs, events, and multi-day convenings.

This is an excellent opportunity for a highly organized, detail-oriented professional who wants to deepen their experience in program operations, the design and execution of strategic gatherings and leadership development, and who thrives in a mission-driven, fast-moving environment.

Key Responsibilities

Event & Gathering Execution

• Support the planning and execution of MF’s portfolio of gatherings, including:
  • Retreats and convenings; trips (often to Israel); smaller workshops, strategy meetings, salons, and evening events.
• Own logistical workstreams for assigned events, including:
  • Venue research and coordination;
  • Organizing and tracking travel, lodging, and ground transportation;
  • Vendor management and item tracking;
  • Run-of-show materials and on-site execution.
• Serve as on-site staff for events, responding calmly and professionally to participant needs and last-minute challenges.

Fellowship & Program Support

• Provide administrative and logistical support to MF’s fellowships and leadership programs;
• Support retreats, events, and immersive trip experiences, including preparation of materials, schedules, participant communications, and follow-up;
• Coordinate with local facilitators and internal staff to ensure consistent participant experience across locations.

Communications & Coordination

• Manage invitations, registrations, attendee communications, and tracking for gatherings;
• Draft and send clear, professional communications to participants, speakers, and partners;
• Support post-event follow-up, including feedback collection; expense tracking, payment, and reimbursement; and internal debrief materials.

Cross-Team Collaboration

• Work closely with program, operations, and administrative colleagues to ensure smooth execution of events in alignment with MF standards and policies;
• Assist in maintaining shared systems, templates, timelines, and playbooks for gatherings.

You have:

• 3–5 years of professional experience in events, programs, operations, or a related field;
• Experience managing logistics for in-person gatherings, convenings, trips, or multi-day events;
• Superb organizational skills and attention to detail – you reliably track multiple moving pieces, meeting deadlines and staying on top of details;
• Strong written and verbal communication skills;
• Strong facility and comfort with technology, including event-registration and projectmanagement tools, and AI;
• Professional judgment, discretion, and the ability to interact collegially and confidently with senior leaders, speakers, and partners.

You are:

• Motivated by and enthusiastic about mission-driven work, Jewish life and learning, leadership development, and strengthening connections to Israel;
• Calm under pressure and adaptable in live, high-stakes environments;
• A strong executor who takes pride in operational excellence;
• Proactive, collaborative, and eager to take ownership of defined workstreams;
• Comfortable with both independent task management and close teamwork;
• Able to travel domestically and internationally and to staff occasional evening events in NYC.

This is a full-time position, currently 4 days in-person in our Manhattan office and 1 day remote, with a salary range of $70,000-$90,000 (based on experience), with an excellent benefits package and the possibility to participate in a bonus program.

To apply, please send a resume and a relevant writing sample (a run-of-show, project plan,
communications piece) to jobs@maimonidesfund.org, with “L&G Associate Application” in the subject line. Applicants will be considered on a rolling basis.

Maimonides Fund is an Equal Opportunity Employer committed to an inclusive work environment and welcomes a diverse pool of candidates for this search.