Hillel at Miami University - Full Time

Job #26513

Date Posted: 29 May, 2026

Openings Available

• 1

Position Description

Operations Manager – Hillel at Miami University
Role Overview
Hillel at Miami is seeking a highly organized, engaging, dependable, and detail-oriented
individual to serve as our Operations Manager. This full-time position plays a critical role in the
day-to-day functioning of our organization, overseeing office administration, facilities
coordination, financial processing, and donor database management. The Operations Manager
helps ensure that Hillel runs smoothly and remains a welcoming, functional, and
student-centered environment.

This role includes managing administrative systems, processing invoices and bills, maintaining
accurate records, supporting organizational operations, and coordinating building and facility
needs. Some evening and weekend availability is required to support programs and events.
Workload is typically heavier during the academic year, with somewhat lighter periods during
university breaks and the summer months. A full list of responsibilities is included below.

What You’ll Do
Administration
● Support the day-to-day operations of Hillel through front desk reception, scheduling, mail
and deposits, vendor coordination, event support, ordering supplies, maintaining a clean
and welcoming space, and other administrative duties as needed
● Maintain relations with all vendors and service providers
● Manage all incoming email, mail, and phone correspondence in a timely and
professional manner
● Manage internal calendaring of events
● Ensure timely processing and payment of invoices, reimbursements, and vendor
obligations
● Manage Board of Directors logistics, including scheduling, Zoom meetings, and other
administrative support as needed
● Oversee technology systems including computers, phones, voice mail, etc.
● Provide and manage administrative and logistical support for the staff, student
leadership and lay leaders
● Coordinate operational logistics for programs, Shabbat dinners, holidays, and major
events
Facilities Management
● Oversee maintenance of building and facilities
● Ensure that the building and grounds are welcoming, clean, and well maintained
● Direct and supervise the work of janitorial service, gardener, and other tradespeople
● Coordinate operational logistics related to summer storage, move-in/move-out periods,
and building usage
● Coordinate scheduling of facilities and outside rentals
● Maintain office, kitchen and building supplies inventory, including regular and special
shopping/purchasing for programs and events (must be available 2 – 3 Friday evenings a
month during school year)
● Oversee building and online security operations, including coordinating with outside
security partners to maintain safety coverage for Hillel
Financial Responsibilities
● Prepare and coordinate timely bank deposits and maintain accurate financial
documentation
● Work with senior staff to build and monitor annual operating budget
● Support Executive Director to track revenue and projections
● Work in close coordination with Bookkeeper to deliver reports and relevant information to
the finance committee
● Provide fundraising support to include maintaining accuracy and cleanliness of our donor
management system (Little Green Light), gift entry, donor acknowledgements, and
regular reporting
● Supervise and ensure timely and accurate processing of all donations
● Maintain accurate financial records and reporting in partnership with Shared Business
Services
Special Projects
● Jewish religious and special event logistics, including event coordination, setup and
teardown, catering management, ordering supplies, and ensuring programs have the
operations in place to run smoothly
● Other duties as determined by the Executive Director

Position Requirements

What You’ll Bring to the Job
● Office administration, facilities management, and financial record-keeping experience.
● Attention to detail, flexibility, sense of humor, and excellent interpersonal and
communication skills.
● Strong follow-through and proactive communication skills
● The ability to work both independently and as part of a team, be willing to lead or assist
with program and facility setup and breakdown, and have the ability to prioritize and
handle multiple assignments. Ability to lift 50 pounds.
● Minimum of two to three years relevant work experience. Bachelor’s degree required.

What You’ll Receive
● Competitive salary in the nonprofit marketplace. The salary range for this role is $45,000 – $55,000
● A comprehensive benefits package, including health insurance, retirement plan, Life,
AD&D and Long Term Disability (LTD) insurances, Flexible Spending accounts, 3 weeks
paid vacation plus 10 sick days, and parental leave
● Great professional development, mentoring, and skill building opportunities
● Free meals and University/Hillel swag

About Hillel at Miami University
Hillel at Miami University is the center of Jewish life on campus, creating meaningful
opportunities for students to connect, explore Jewish identity, and build community. We
are committed to fostering a warm, inclusive, and pluralistic environment where every
Jewish student feels welcomed and valued. Through innovative programming, leadership
development, and relationship-based engagement, Hillel empowers students to shape a
vibrant and lasting Jewish community on campus.
About Miami University
Miami University, located in Oxford, Ohio, is a nationally recognized public university
known for its strong academics, vibrant student life, and classic college-town experience.
With approximately 19,000 undergraduate students, Miami fosters a highly engaged
campus culture centered around leadership, involvement, and community.
About Oxford and Cincinnati
Oxford offers the charm and energy of a close-knit college town, while nearby Cincinnati,
just 45 minutes away, provides access to a vibrant and growing Jewish community.
Together, they create a unique environment where students and young professionals can
find meaningful Jewish life, strong community connections, and opportunities for
personal and professional growth.

Industries

Nonprofit – Social Services, Operations