Position: Executive Coordinator

Reports to: Elana Frank

Location: Atlanta Preferred

About the Jewish Fertility Foundation 

The Jewish Fertility Foundation (JFF) is a national nonprofit organization dedicated to supporting individuals and families in the Jewish community experiencing infertility. JFF provides financial assistance, emotional support, and educational resources to help those on their family-building journeys access high-quality fertility care. Through a combination of grants, support groups, community programming, and professional partnerships, JFF ensures that no one has to navigate infertility alone. 

Position Overview

The Executive Coordinator provides high-level executive, administrative, and operational support to JFF's Chief Executive Officer, serving as a strategic partner who helps manage priorities, coordinates board governance activities, oversees communications, and ensures follow-through on key organizational details. This individual anticipates needs, keeps projects moving, and enables the CEO to remain focused on advancing JFF's mission and strategic growth. This is a full-time, 40-hour-per-week position. While the role is primarily remote, there is a strong preference for candidates based in the Atlanta metropolitan area who can attend occasional in-person team meetings, Board meetings, and organizational events. 

Key Responsibilities

Executive Support

• Manage the CEO's calendar, including scheduling and prioritizing meetings, calls, and travel, and proactively resolving conflicts.

• Arrange travel logistics for the CEO, including national travel to JFF expansion cities and events.

• Prepare correspondence, presentations, and briefing materials on the CEO's behalf; draft and proofread emails, letters, and reports.

• Track the CEO's action items and follow-ups across departments, ensuring deadlines are met.

• Proactively manage executive follow-up by tracking relationship touchpoints, recurring meetings, and strategic priorities, ensuring the CEO remains engaged with key stakeholders throughout the year.

• Develop and maintain systems to remind the CEO of recurring outreach, donor stewardship, board engagement, and relationship-building opportunities.

• Serve as the CEO's strategic scheduling partner, proactively managing calendar priorities during travel, board meetings, conferences, and organizational events.

• Serve as a gatekeeper and liaison between the CEO and staff, board members, donors, and external partners, exercising discretion with sensitive and confidential information.

Board & Stakeholder Coordination

• Coordinate logistics for Board of Directors meetings, including scheduling, materials preparation, minutes, and follow-up on action items.

• Partner with the CEO and Board Chair to prepare meeting agendas, supporting materials, and executive briefings. 

• Support the CEO's communication with board members, funders, and community partners, including scheduling and preparing briefing notes.

• Monitor board action items and ensure timely follow-up on commitments and next steps. 

• Assist with coordination of donor and funder meetings, site visits, and events as needed.

Strategic Projects & Operational Support

• Support day-to-day office and administrative operations, including vendor coordination and general correspondence.

• Assist with special projects and organizational initiatives as assigned by the CEO.

• Coordinate cross-departmental initiatives to ensure projects remain on schedule. 

• Manage client intake through web inquiries and the JFF info email account, responding or delegating as appropriate.

Qualifications

• Bachelor's degree or equivalent work experience preferred.

• 3+ years of experience as an Executive Coordinator or in a senior administrative role, ideally supporting C-suite or nonprofit leadership.

• Demonstrated ability to anticipate executive needs, manage competing priorities, and independently drive projects and follow-up with minimal supervision. 

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills, with the ability to navigate sensitive conversations with empathy and professionalism.

• High level of discretion and sound judgment in handling confidential information.

• Proficiency with Google Workspace; experience with donor databases/CRMs (Bloomerang preferred) a plus.

• Ability to work independently in a remote environment while staying closely aligned with the CEO's priorities.

• Commitment to JFF's mission and values; familiarity with Jewish communal organizations a plus.

What You Will Receive

• Full-time position (40 hours per week) with flexible scheduling

• Competitive salary of $50,000-$55,000, commensurate with experience

• Flexible paid time off, including vacation, sick leave, and parental leave

• Paid federal holidays and major Jewish holidays

• 401(k) retirement plan with company match

• $6,000 Health insurance stipend

• Remote work environment with a collaborative and mission-driven team

• For Atlanta-based employees: Eligibility for a 50% Jewish day school tuition benefit for children in Kindergarten and above through the generosity of The Zalik Foundation 

Jewish Fertility Foundation's Core Values:

• Prioritize Health: We actively promote and support both physical and mental well-being for all who engage with us.

• Lead with Empathy: We ensure every interaction reflects kindness, respect, and understanding, fostering genuine connections.

• Embrace Inclusivity: We cultivate inclusive environments and empower those around us.

• Adapt Responsively: We evolve in response to the changing landscape, staying agile and forward-thinking in our efforts.

• Honor Jewish Values: We align our mission and actions with the principles of Judaism, continually discussing and integrating these values into our work.

Join us in making a meaningful impact on the lives of hopeful parents in our community. Apply now to be a part of our supportive, collaborative, and mission-driven team! 

To apply: Please submit all applications (resume and cover letter) to 

https://apply.thehiretribe.com and email contact@thehiretribe.com with any questions.