Job Title: Manager of Finance and Administrations

Departments: Operations – Finance, Human Resources, Technology

Reports to: Executive Director

Hours: Full Time In Office

Job Summary:

The Manager of Finance and Administration is responsible for managing the day-to-day functions in Finance, Human Resources, and Building Management. This role ensures organizational efficiency and effectiveness by developing streamlined systems, processes, and documentation that support a positive workplace culture. The Director also assists with the creation of internal policies, forms, and user guides. Supervisory Responsibilities: Bookkeeper, Custodial Staff

Financial and Facility Management Functions:

• Oversee daily banking operations and approve transactions

• Manage organization-wide purchasing

• Prepare monthly financial reports for distribution

• Administer annual service contracts and renewals

• Work with outside consultants on preparation and processing of annual audit, 990, form 5500, and insurance renewals

• Draft agency’s annual operating budget in collaboration with the Bookkeeper and Executive Director

• Support Executive Director in preparing the annual Allocations request

• Oversee grant applications in partnership with Grant Manager, developing program budgets for applications/reporting

• Coordinate external vendors for building maintenance and repairs HR/Payroll Support Functions

• Perform internal customer service functions by answering staff requests and questions

• Administer online job postings, interviews, and hiring of new employees

• Onboard new hires, maintain personnel files, and facilitate offboarding processes

• Provide new staff orientation covering payroll/benefits and technology (network/equipment/phone)

• Enter, maintain, and process information in the payroll system and 403(b)system

• Monitor staff hours for 403(b) eligibility; assist staff with enrollment into defined contribution plan Technology Support Functions

• Provide support for staff on systems and processes

• Act as liaison with third party vendor for installation and support of hardware/software, printer, and accessories

• Maintain technology inventory and support tracking spreadsheets

• Administer internal phone system and voicemail settings

Required Skills/Abilities:

• Experience in nonprofit accounting, Microsoft Office, QuickBooks online

• Basic understanding of Generally Accepted Accounting Principles (GAAP)

• Exceptional organizational, communication, and interpersonal skills

• Excellent writing and documentation skills, with ability to adhere to deadlines

• Advanced problem solving and analytical skills

• Process oriented, focusing on accuracy and attention to detail

• High level of discretion in handling sensitive and confidential information

• Ethics: Treats people with respect and maintains confidentiality; keeps commitments; inspires the trust of others; works with integrity and upholds organizational values

Education and Experience:

• Bachelor’s degree required

• Relevant experience in finance, operations, personnel, and systems management

• Minimum 3 years of non-profit work experience preferred

Compensation and Benefits :

Salary: Commensurate with experience

Benefits: 403(b), Paid Time-Off

Health Insurance: Employer sponsored coverage

To apply: Please send your resume and cover letter to employment@jfslv.org