Position Summary:
This position plays a key administrative and operational support role within the Finance Department. This position assists with day-to-day financial processes, provides clerical support, and ensures smooth coordination between finance and other departments. The role requires strong organizational skills, attention to detail, and a service-oriented mindset.

Job Responsibilities:
Administrative Support:
• Perform a wide range of administrative duties to support the Finance team, including scanning, photocopying, filing, and organizing financial documents in both physical and digital formats.
• Maintain orderly and up-to-date financial records to support audit readiness, internal reporting, and compliance requirements.
• Assist with scheduling meetings, preparing meeting materials, and taking minutes for internal finance-related discussions as needed.
• Monitor and replenish finance office supplies, forms, and other materials to ensure smooth daily operations.
• Provide ad hoc administrative support for finance-related projects, data entry tasks, and documentation requests from other departments.

Campaign Support:
• Process pledge and payment entries accurately and in a timely manner into the CRM system, ensuring timely recording of all donations and associated donor information updates (e.g., contact details, payment methods).
• Using daily payment reports, including online transactions (e.g., Beanstream, Payflow), record various pledge types such as installments, one-time gifts, credit card payments, stock and gift-in-kind (GIK) contributions, third-party and flow-through donations, and supplemental pledges.
• Apply direct deposit and stock payments in the CRM system, ensuring all transactions are properly coded and reconciled.
• Assist with pledge corrections and adjustments in the CRM to ensure data accuracy and alignment with donor intent and payment records.
• Assist with daily mail processing during Campaign season, sorting and recording correspondence related to pledges and payments.
• Support the preparation of cheque and miscellaneous bank deposits based on daily banking activity.
• Contribute to the generation and distribution of regular donor communications, including weekly and quarterly pledge statements and donation tax receipts (e.g., year-end, stock, and GIK).
• Run and review expiring credit card reports, following up with donors as needed to maintain up-to-date payment methods and avoid processing delays.
• Collaborate with other administrative staff to ensure accurate entry of online donations and event registrations into the CRM, maintaining a smooth pledge and payment cycle.
• Maintain records and documentation related to campaign activities.
Accounts Payable Support:
• Support Accounts Payable team in managing all aspects of vendor and employee expense processing.
• Assist with reviewing, organizing, and reconciling employee expense submissions, ensuring accuracy, appropriate documentation, and compliance with internal policies.
• Follow up with internal stakeholders to obtain missing receipts and secure necessary approvals for both vendor invoices and staff reimbursements.
• Help ensure timely and accurate processing of vendor payments, maintaining positive relationships with suppliers and service providers.
• Contribute to the organization and maintenance of accounts payable records to support audit readiness and reporting requirements.

Pledge Collections:
• Support the ongoing monitoring and follow-up of outstanding pledges, working closely with the finance and campaign teams to ensure timely and accurate collection of committed funds.
• Communicate directly with donors, clients, or members to confirm pledge details, provide payment instructions or reminders, and address questions or issues related to their commitments.
• Update and maintain accurate records of all collection activities and correspondence in the CRM, supporting transparency, reporting, and donor stewardship efforts.
• Assist with reconciling pledge payments against donor records, ensuring data consistency and identifying any discrepancies for resolution.

Qualifications:
• Experience in a charity or not-for-profit environment would be highly regarded
• Must have minimum one years’ related experience
• Superior verbal and written English communication skills
• Strong organizational and time management skills
• Service Oriented: Able to work independently and as a part of a team
• Must be able to demonstrate energy, initiative and cross departmental team building skills
• Knowledge or interest in the Jewish community to be considered an asset.

Key Attributes:
• Service-oriented and responsive.
• Able to manage multiple priorities in a fast-paced environment.
• Demonstrates initiative and a collaborative spirit.

About us:
Jewish Federation of Greater Vancouver is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work. Together, we touch the lives of thousands of community members – Jewish and non-Jewish – locally, in Israel, and around the world.

Our work is inspired by the following Core Values:
- Chesed: loving kindness;
- Tzedakah: justice, charity;
- Klal Israel: unity of the Jewish people;
- Tikkun olam: repairing the world.

Why work for Jewish Federation:
- We help improve the lives of those in need, locally, in Israel and around the world.
- We have a sincere and warm workplace culture based on the values of caring, excellence, collaboration and efficiency.
- We invest in our employees with internal training, professional development, and opportunities for career growth.
- Our competitive compensation package includes a comprehensive extended health plan and a group RRSP with employer matching up to 5%.

Details and How to Apply:
- Salary range: $48,000-$52,000
- Schedule: Fulltime, based on a 35-hour work week
- Note: This is an in-office position.

If you are interested in this opportunity, please email your resume and cover letter (quoting “Assistant, Finance & Administration” in the subject line) to hr@jewishvancouver.com. Tell us how you can use your skills to benefit our team and our community!

Resumes that do not include a cover letter will not be considered. We thank all applicants; however, only those selected for an interview will be contacted.

Jewish Federation is committed to equal opportunity and equal treatment for every prospective and current employee. We value diversity in the workplace and believe our work is stronger when it benefits from the experience and knowledge of a diverse team.