Position Summary:
The Facility and Rental Coordinator plays a key role in supporting the Jewish Community Center by ensuring our spaces are welcoming, well-maintained, and accessible for programs, events, and rental clients. This role balances administrative and operational responsibilities, coordinating rentals with community members and partner organizations, while also supporting the smooth day-to-day functioning of the facility.

Core Responsibilities:

Rental Management:
Respond to inquiries from individuals and organizations interested in renting community center space.
Leads rental sales: creates and updates collateral materials, proactively identifies potential rental opportunities
Schedule and manage room bookings, ensuring alignment with internal programming and availability.
Conduct site tours and provide rental information to prospective clients.
Draft and manage rental agreements, collect payments, and maintain up-to-date rental records.
Coordinate event logistics with renters and provide on-site support as needed to ensure a smooth experience.

Facility Oversight/Coordination:
Evening onsite Facility Coordinator
Ensure the readiness of all facility spaces.
Work across departments to ensure smooth coordination between hours of operations, rentals, programming, and security.
Responsible for maintaining and purchasing of AV equipment management, inventory management, internal video screens
Support safety protocols, including emergency preparedness and incident reporting.

Security Coordination:
Supports Member and Guest Services team with security staff scheduling to align with operational needs
Responsible for access control system and video camera monitoring

Administrative Support:
Maintain a master calendar of events, rentals, and internal programs.
Track facilities use data and contribute to reporting on community engagement and rental revenue.
Collaborate with program staff to ensure facility needs align with organizational goals.
Help develop and refine rental policies and procedures in line with the center’s mission and values.

Qualifications:
3-5 years of experience in facilities coordination, event planning, customer service, or a related field.
Strong interpersonal and communication skills; experience working with diverse populations is a plus.
Organized, proactive, and able to manage time effectively across multiple tasks.
Comfortable with A/V equipment and tech tools (email, calendar software, spreadsheets)
Experience with facility booking systems
Ability to work Monday to Thursday 1-9 pm and Sundays 8:45-4:45
We're looking for a team player who is detail-oriented, organized, and passionate about serving the community. If you enjoy event coordination, building relationships, and creating a positive space for people to connect and thrive, this role is for you.
Must clear a vulnerable sector criminal record check

Physical Requirements:
Ability to lift up to 25 lbs, set up furniture/equipment, and move around a large facility as needed.
Must be able to work in a fast-paced, sometimes noisy environment.

To Apply:
Please submit your resume and cover letter outlining how your experience will lead to your success in this position via the JCC's website. Applications will be reviewed as received, and the position will remain open until filled.