Senior Administrative Assistant

Jewish Federation & Foundation of Northeast Florida

About the Jewish Federation & Foundation of Northeast Florida

The Jewish Federation and Foundation of Northeast Florida has been building, sustaining, and connecting Jewish Communities in Northeast Florida, Israel, and worldwide for over 75 years. Annually raising and distributing over $2.5 million, the Federation protects and enhances the well-being of the Jewish and general community. With the support of donors and volunteers, the Jewish Federation & Foundation builds and fosters a vibrant and engaging Jewish community.

Reports to: Senior Management including CEO

Primary Responsibilities:

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Maintains donor confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Contributes to team effort by accomplishing related results as needed.
• Works with CEO and Board President on preparation for, and staffing of, monthly Board Meetings

Core Skills:

· Professional telephone etiquette

· Professional email writing

· Interpersonal communication

· Dependability

· Problem-solving

· Time management

· Editing

· Scheduling

· Confidentiality

· Discretion

· MS Products including Excel

· Leadership

· Databases

Education and Experience Requirements:

· Bachelor’s degree preferred, but not required

· Three to five years of executive assistant experience

· Experience managing multiple calendars

· Experience booking travel