Office Manager

Jewish Family Service
Jewish Family Service
Job Functions:
Employment Types:
Nashville, TN, USA
44,000 – 47,000 USD per year
Posted on:

The office manager at Jewish Family Service is likened to an “air-traffic controller”, making sure that all planes are flying smoothly and without delay. If you look at the job responsibilities, you will understand why.

Job Responsibilities

*First point of contact for the agency

*Responsible for organizing Board/Committee Meetings

  • Checking for room availability, booking dates in calendar, completing set-up sheets
  • Sending notices via e-mail to all Board/Committee members
  • Preparing materials for meeting folders

*Paperwork related to opening and closing clinical cases and sending to archives

*Maintaining an accurate listing of open clinical cases by individual worker, by case type and a general master list

*Preparing quarterly statistical reports

*Ordering and inventory of all office supplies, and maintaining office equipment

*Bookkeeping duties:

  • Enter client charges from caseworker day sheets into QuickBooks
  • Taking payments from clients
  • Monthly billing
  • Verifying insurance coverage including copay/deductible payments.
  • Set up new client sub-ledger numbers
  • Update and maintain accurate case loads

*Donor Management:

  • Entering pledges and donations in donor database (Donor Perfect)
  • Sending thank-you cards and letters to donors and honorees
  • Keeping track of all RSVPs, volunteers, for Annual Fundraiser
  • Data entry, copying, filing, and mailing/shipping as requested by Executive Director, Casework Director, and Social Workers

*Assisting with programs that JFS sponsors

*Maintaining confidentiality at all times


  1. Proficiency in Microsoft Word, Excel, Outlook
  2. Experience with Donor Management systems preferred
  3. 3 years office experience
  4. Ability to work cooperatively with professional staff, board and Jewish communal organizations
  5. Engaging & flexible personality with strong organizational skills
  6. Ability to manage multiple tasks simultaneously and prioritize those tasks
  7. Ability to maintain confidentiality


Paid vacation and sick time

7 Federal and 5 Jewish Holidays observed

Health Insurance (67% of employee premium paid by JFS)

403(B) match up to 5%

_Intangible benefit: _ We’re a mission-driven team changing lives in important ways.

How to Apply

Those interested in joining our team should email a copy of their resume and cover letter to:

Pam Kelner, Executive Director

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