The office manager at Jewish Family Service is likened to an “air-traffic controller”, making sure that all planes are flying smoothly and without delay. If you look at the job responsibilities, you will understand why.

Job Responsibilities

*First point of contact for the agency

*Responsible for organizing Board/Committee Meetings

• Checking for room availability, booking dates in calendar, completing set-up sheets
• Sending notices via e-mail to all Board/Committee members
• Preparing materials for meeting folders

*Paperwork related to opening and closing clinical cases and sending to archives

*Maintaining an accurate listing of open clinical cases by individual worker, by case type and a general master list

*Preparing quarterly statistical reports

*Ordering and inventory of all office supplies, and maintaining office equipment

*Bookkeeping duties:

• Enter client charges from caseworker day sheets into QuickBooks
• Taking payments from clients
• Monthly billing
• Verifying insurance coverage including copay/deductible payments.
• Set up new client sub-ledger numbers
• Update and maintain accurate case loads

*Donor Management:

• Entering pledges and donations in donor database (Donor Perfect)
• Sending thank-you cards and letters to donors and honorees
• Keeping track of all RSVPs, volunteers, for Annual Fundraiser
• Data entry, copying, filing, and mailing/shipping as requested by Executive Director, Casework Director, and Social Workers

*Assisting with programs that JFS sponsors

*Maintaining confidentiality at all times

Qualifications

1. Proficiency in Microsoft Word, Excel, Outlook
2. Experience with Donor Management systems preferred
3. 3 years office experience
4. Ability to work cooperatively with professional staff, board and Jewish communal organizations
5. Engaging & flexible personality with strong organizational skills
6. Ability to manage multiple tasks simultaneously and prioritize those tasks
7. Ability to maintain confidentiality

Benefits

Paid vacation and sick time

7 Federal and 5 Jewish Holidays observed

Health Insurance (67% of employee premium paid by JFS)

403(B) match up to 5%

_Intangible benefit: _ We’re a mission-driven team changing lives in important ways.

How to Apply

Those interested in joining our team should email a copy of their resume and cover letter to:

Pam Kelner, Executive Director

pgkelner@jfsnashville.org