Job Summary/Function:

The Development Data Assistant is a key member of the Development team with a primary responsibility for data entry, management and reporting, and supporting the work of the development team in donor cultivation/stewardship, marketing, special events and volunteer management. A vital element of this role is to maintain donor confidentiality and data privacy, along with accurate donor records within the Donor Perfect database, with a focus on promptly recording donations and producing timely letters expressing gratitude to contributors.

Essential Duties & Responsibilities:

Data Entry & Reporting

• Create and maintain donor database records, including merging duplicates, updating addresses, flagging deceased or moved donors, handling relationship coding, and soft credit tracking.
• Enter all daily receipts into Donor Perfect database.
• Generate donor acknowledgement letters and cards within 1-2 business days of receipt.
• Generate weekly, monthly, quarterly and annual development reports, and as directed.
• Prepare donor lists, digital and print mailings and reports.

· Process and track tribute and memorial gifts, including timely acknowledgment to both the donor and the honoree's family, with accurate flagging in Donor Perfect.

· Support annual fund and appeal mailings by pulling segmented donor lists, applying suppressions, and managing address updates prior to mail runs.

· Monitor and reconcile online giving platform data with Donor Perfect, identifying and resolving sync errors in a timely manner.

Event Support

• Support development events and functions.
• Work with Marketing staff to maintain website calendar, digital sign and weekly Breakfast Bytes.
• Support volunteer recruitment and placement process and time tracking.
• Monitor supplies of marketing materials and order as needed.

Volunteer Management

• Ensure that volunteer inquiries are responded to in a timely manner and potential volunteers are connected with programs based on agency needs.
• Work with HR to ensure proper background checks are completed for all volunteers having contact with JFCS clients.
• Represent JFCS at volunteer expos and other events to increase community engagement in the agency mission.
• Work with program directors to support volunteers as needed.

Other related responsibilities as assigned

Required Qualifications:

• High School diploma required. Associate degree or technical college preferred.
• Minimum of 1 years’ experience working in a data management position with direct experience in support of the fundraising function.

Knowledge, Skills & Abilities:

· Strong communication and problem-solving skills.

· Excellent time management and organizational skills.

· Proficiency in Microsoft Office and CRMs, such as Donor Perfect and Constant Contact.

· Ability to work independently while contributing to a collaborative team environment.

Commitment to cultural competency and working with diverse populations

Physical Requirements:

• Desk work with computer usage for extended periods
• Occasional irregular hours and capacity to work under pressure

· Full range of motion and corrected vision, hearing, and speech (or reasonable accommodations)