About the Program:

The VIBE, Ignite, or Thrive program supports individuals and families by promoting relationship education, responsible parenting, and economic stability. Through workshops, supportive services, and community outreach, the program works to strengthen family structures, improve child outcomes, and foster resilience.

Job Summary:

The Project Manager plays a critical role in ensuring the seamless delivery of daily operations for a high-impact community program. This individual will work closely with the Project Director to drive program implementation, support staff, and elevate participant engagement and outcomes. The ideal candidate is highly organized, proactive, and passionate about community service and systems-level impact.

Essential Duties & Responsibilities:

• Coordinate and manage logistics for all program activities, including securing venues, organizing materials, and preparing spaces for events and workshops.
• Oversee the arrangement of food and beverage service as needed for program sessions and participant engagement events.
• Assist Advocates and Workforce & Finance Lead with session preparation, participant materials, and other operational needs.
• Prepare and distribute participant incentives, including certificates and gift cards, to support attendance and barrier reduction.
• Dedicate at least 20% of work hours to recruitment and outreach efforts, including phone call recruitment, attending community events, referral follow-ups, and program promotion among community partners.
• Participate in Continuous Quality Improvement (CQI) efforts and contribute to program evaluation.
• Oversee the hiring, training, scheduling, and supervising of Kids Club staff to ensure safe and enriching childcare services during program sessions.
• Record and distribute department meeting minutes and maintain organized documentation of operational activities.
• Oversee inventory management for the on-site Food Pantry and prepare monthly usage reports for the Project Director.

Qualifications:

• Bachelor’s degree in human services, behavioral health, education, or a related field from an accredited institution (required)
• Prior experience in project management, program coordination, logistics, or nonprofit operations preferred.
• Demonstrated experience with community outreach and partnership development.

Knowledge, Skills & Abilities (KSAs):

• Strong leadership, supervision, and team-building skills
• High-level organizational and project management abilities
• Excellent written and verbal communication skills
• Knowledge of trauma-informed and culturally responsive practices
• Ability to collaborate with diverse teams
• Proficiency in Microsoft Office Suite and other relevant platforms
• Commitment to professional growth and continued clinical trial training.
• Ability to represent JFCS professionally and positively with clients, colleagues, and community partners.
• Knowledge of HIPAA regulations, strict adherence to client confidentiality, and client deidentification.

Training Requirements:

• Completion of all required agency-wide and program-specific training courses.
• Completion of all required HMRF program and Institutional Review Board (IRB) trainings to ensure compliance with the HMRF Cooperative Agreement.

Physical Requirements:

• Desk work with computer usage for extended periods
• Reliable transportation and ability to travel locally
• Occasional irregular hours and the capacity to work under pressure
• Full range of motion and corrected vision, hearing, and speech (or reasonable accommodations)