Are you ready to make a difference in our community? At Jewish Community Services of South Florida (JCS), you’ll join a team of passionate professionals dedicated to making a positive impact in the lives of those we serve. Joining our team means contributing to a well-respected organization with over a century of service to the South Florida community, rooted in the values of compassion, inclusivity, and resilience. Our team members find purpose in empowering individuals and families through meaningful programs and initiatives. We foster a collaborative environment where your talents are valued, and you’ll have opportunities for personal and professional growth. If you’re looking to be part of an organization that values your contributions and promotes a culture of unity and support, JCS is the place to be.

The Grant Billing Manager is responsible for managing all aspects of grant-related billing, compliance, and financial reporting. This role ensures that all grant expenditures are billed accurately and timely in accordance with grant agreements, federal regulations, and organizational policies. The manager coordinates with various Departments, fiscal, and external funding agencies to ensure proper documentation, audit readiness and compliance.

This position is fully in-person and requires a valid Florida driver license or state issued ID.

Essential DUTITES AND RESPONSIBILITIES

Responsibilities include the following, and other duties may be assigned:

• Supervise Grant Billing Specialists:
  Lead, train, and supervise a team of Grant Billing Specialists, ensuring accurate and timely invoicing, compliance with grant requirements, and adherence to internal controls.
• Manage the review and compliance of all grant Invoices:
  Manage review and accuracy for all invoices and reimbursement requests to grant funders in accordance with contract terms and funding agency requirements following GAAP standards.
• Manage and review Grant Budgets and Expenditures:
  Track expenditures against approved budgets, ensuring that costs are allowable, funds are drawn down, billed correctly, paid and properly documented.
• Maintain Accurate Financial Records:
  Keep detailed, audit-ready documentation of all grant billing transactions, journal entries, and supporting documentation, particularly SEFA audit readiness for the external audit.
• Work closely with all Service Departments across the agency:
  Work closely and support Program Directors, Grant Billing Specialists and Fiscal staff to align financial reporting with grant performance and ensure consistent compliance.
• Manage collections review:
  Review accounts receivable related to grant billing and ensure timely collection of funds from all funders including insurance companies and fee for service.
• Ensure Grant Compliance:
  Ensure adherence to funder guidelines, organizational policies, and applicable federal, state, and local regulations following GAAP standards.
• Support Audit and Reporting Requirements:
  Provide necessary financial data and documentation for internal reviews, external audits, and funder monitoring visits.
• Develop Billing Schedules and Systems:
  Create billing calendars and implement efficient tracking systems to manage all program spending and draw down of grant funds
• Identify and Resolve Discrepancies:
  Investigate and resolve any inconsistencies or billing issues promptly, in coordination with relevant departments or funders.
• Resolve Grant billing Issues:
  Address complex or escalated billing questions, discrepancies, or disputes with internal teams and funders.
• Coordinate Team Workflow:
  Manage and prioritize team activities to meet tight billing deadlines across multiple funding sources, ensuring all grant invoices are completed timely.
• Participate in Internal Controls and Audits:
  Assist in maintaining strong internal controls that align with GAAP requirements and support successful financial and grant audits.

We are proud to offer a competitive benefits package to all full-time employees, including medical and dental plans. A generous vacation and holiday pay benefit and a 401(k) match is available. Staff receives monthly in-service training and CEU opportunities. This is a one of a kind opportunity for leadership in talent management to contribute to a team of mindful, caring and passionate people at work every day in service to our community!

ABOUT: Jewish Community Services of South Florida (JCS) is the foremost non-profit, human services agency whose mission is to improve the quality of life and self-sufficiency of the Jewish and broader communities throughout South Florida in accordance with Jewish values. Founded in 1920, JCS delivers exemplary social services through compassionate and comprehensive programs that help people stay healthy and productive.

JCS is a 501(c)(3) not-for-profit organization and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, gender expression, national origin, or veteran status.

JCS strictly enforces a Drug-Free Workplace Policy, which prohibits the use, possession, distribution, or sale of controlled substances and alcohol on company premises, during work hours, or while representing the company. Pre-employment and random drug testing may be required as part of our commitment to a drug-free workplace.

All of Senior Management and Managers are required to actively participate in JCS' Milk and Honey, Matzah Mitzvah and other similar events. These events are essential to our organizational culture, and leadership participation is key to fostering team unity, supporting our values, and engaging with our community. By attending, managers and supervisors help set the standard for involvement and demonstrate our commitment to these meaningful traditions.

• Bachelor’s degree in Accounting or Finance, required
• At least three (3) years of relevant professional experience in financial analysis, supervision, accounting, or a similar field
• Advanced proficiency in Microsoft Excel (including formulas, pivot tables, and financial modeling).
• Familiarity with accounting software and ERP systems (e.g., SAP, MIP)
• Certifications such as CPA or equivalent, preferred