The Office Manager is the operational backbone of the Cure Violence program site. This role ensures that day-to-day administrative and office functions run smoothly, that compliance and documentation requirements are met, and that program staff have the support they need to focus on field work. The Office Manager works across all program functions — from fiscal tracking and reporting support to staff onboarding logistics and office management — and is a steady, reliable presence at the program site.

Key Responsibilities:

• Oversee daily office operations to maintain an organized, functional, and welcoming environment.
• Manage office supplies, equipment, vendors, signage, and purchasing needs.
• Coordinate calendars, meetings, events, and staff scheduling logistics.
• Ensure staff have required credentials and equipment; manage ID card distribution per guidelines.
• Serve as the primary point of contact for visitors, calls, and general inquiries.
• Maintain emergency contacts, evacuation plans, and office upkeep, including maintenance coordination.
• Assist with invoice preparation and submission of financial documentation.
• Prepare, review, and submit reports, correspondence, and required program documentation.
• Maintain confidential program files and records in compliance with retention requirements.
• Track and submit reports, rosters, training records, certifications, and hiring documentation.
• Monitor compliance requirements, deadlines, and data entry into required reporting systems.
• Develop program materials, calendars, agendas, and supporting documents.
• Coordinate logistics and materials for meetings, site visits, and external events.
• Provide administrative and operational support to leadership, including scheduling, reporting, and correspondence.
• Support coordination with funders, city agencies, and community partners as directed.
• Manage staff calendars and meeting logistics to support efficient operations.

Qualifications:

• 3+ years of administrative, office management, or operations experience — nonprofit, government, or community-based organization preferred.
• Strong organizational skills and attention to detail; able to manage multiple priorities in a fast-paced environment.
• Experience with expense reporting, budget tracking, or contract administration; comfort working with financial records.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with data entry and electronic recordkeeping systems.
• Excellent written and verbal communication skills; ability to prepare clear, professional documents and correspondence.
• Discreet and trustworthy — this role handles sensitive participant information and personnel matters requiring strict confidentiality.
• Proactive, self-directed, and solutions-oriented; able to identify and resolve operational issues without being prompted.
• Availability for some non-traditional hours to support program operations.
• Willingness to travel to community events, as needed.
• High school diploma or equivalent required; associate's or bachelor's degree or relevant certification preferred.
• Familiarity with DYCD or city contract compliance a plus.
• Ability to lift up to 10 pounds.

Pay: $36.00 - $38.00 per hour

Schedule: 35 hours per week

Location: On-Site

JCCGCI Inc. is an EOE