Preschool Office Administrator
Administration · Full-time
San Francisco, CA, USA
USD 31.5-33 / hour
Posted on Sep 30, 2026
SALARY RANGE
$31.50/Per Hour - $33.00/Per Hour
GENERAL DESCRIPTION
The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool. This position provides support to the Director and Assistant Director, and interacts with children and families, staff members, independent contractors, and vendors.
RESPONSIBILITIES
- Manage all administrative needs of the Preschool, including tasks and interactions related to school management, teaching staff, and parent community.
- Responsible for database management, updates, reporting, and other information-based duties.
- Manage preschool admissions and enrollment processes, including tours, open house events, backend database management, and reporting
- Handle a variety of administrative responsibilities for the preschool, including:
- Keeping systems up-to-date for all administrative procedures
- Handling routine aspects of daily operations
- Handling financial tasks such as credit card reconciliations and managing receipts
- Maintain pantry, stocking/storage and all related food orders
- Maintain logs and processes for daily attendance
- Providing customer service in a warm and welcoming way
- Generate and distribute Early Care lists
- Generate and distribute Sports, Dance, Ceramics and Enrichment lists
- Manage the intake of kindergarten recommendation forms, meet application submission deadlines, track acceptance updates, and other related duties.
- Work with Assistant Director to coordinate staff payroll data and ensure accuracy of timesheets.
- Set up all preschool family households with biometric access and update as needed.
- Project-manage the roll out of new interactive school engagement app.
- Manage summer session group lists, access codes, placards etc.
- Other duties as assigned.
REQUIREMENTS
- 1 – 3 years’ relevant administrative/office experience
- Excellent computer skills; including Excel and web-page production
- Experience in a Salesforce or similar environment required; training on organization-specific system processes to be provided
- Excellent customer service, communication and writing skills
- Commitment to confidentiality and discretion
- Excellent organization, multi-tasking and time management skills
- Ability to create and maintain deadlines
- Previous work in an early childhood or school environment preferred
WORKING CONDITIONS
Work is conducted on-site in a school setting, with regular contact with staff, children, and families.
PHYSICAL REQUIREMENTS
Position requires seated or standing use of a computer throughout the day. Some light lifting and carrying.
STATUS
Benefited, non-exempt, collective bargaining position
HOURS
40 hours/week; full-year employment
SCHEDULE
Monday – Friday, 8:00 am – 4:30 pm
FOR MORE INFORMATION: To learn more about working at the JCCSF, including staff culture, hiring practices and policies, and benefits, visit our Careers page: https://www.jccsf.org/about/careers/