Planning Process

• Organize all records and database systems so that they can be updated,

maintained, and retrieved in a quick and efficient manner. Manage

administrative lists and data and distribute information to colleagues and

team members as needed.

• Ongoing promotion of the Games and assist in recruitment of host

families, volunteers, and delegation athletes. Generating and following up

on leads via phone, conversations, or other mediums.

• Work with the Delegation Head, Housing and Volunteer Committees to

support the collection and management of information required for

registration, and smooth execution of the program. Examples include

Kaiserman and JCCA registration information, payment, lead

management, and background checks.

• Manage the organization of the JCC Maccabi office including managing

the administration and registration of local delegation athletes, delegation

heads, coaches, host families, volunteers, VIPs, staff, vendors, and

guests

• Support social media gathering and distribution as directed by the

Marketing team and Games Director

• Assist the Director as liaison as needed with JCC staff, committees,

visiting delegations, volunteers, guests and members.

• Program and meeting support including managing mailings (both

incoming and outgoing), create meeting notices, confirm meeting dates

with staff and lay people, meeting and presentation prep (power point,

handout materials, name cards etc.) taking minutes and notes, space setup, catering arrangements.

• Order uniform/ swag, collecting sizing, supporting distribution

• Work closely with volunteer, host family, and registration committees to

oversee the pre-Games temporary Maccabi Central set up (usually 6-8

weeks prior to Games) and organize credential/t-shirt/packet pick-ups and handouts.

• Order, track, arrange storage for supplies being delivered prior to the

Games and help keep everything organized and accounted for.

• Be flexible in handling additional tasks assigned by the Director as

needed.