Director of Operations

Columbia Barnard Hillel

Role Overview

Columbia/Barnard Hillel is seeking a Director of Operations to oversee the organization’s operational and financial functions. In addition to the technical skills required, the Director of Operations is entrepreneurial, intellectually curious and thrives in a fast-paced environment. Highly organized with a keen attention to detail, the Director of Operations plans, directs and coordinates financial and operational strategy and works as a key thought partner to the Executive Director and Associate Director. This is a full-time in person position. Columbia/Barnard Hillel is a team-oriented, collaborative and highly flexible work environment; some evening and weekend hours will be necessary to support special programs and/or projects and fundraising events. We are eager to interview candidates that are interested in a long-term professional commitment to the organization.

The Director of Operations reports to the Executive Director.

What You’ll Do

Financial Management/Development

• Monitor the Hillel’s financial performance, identifying areas of concern or opportunity.
• Assist Executive Director and the Board of Directors in the preparation of the annual budget.
• Present financials and other updates to the Board of Directors at quarterly meetings. Participate in regular Executive Committee meetings.
• Alongside Associate Director, oversee programmatic budgets.
• Oversee all organizational purchasing to maximize Hillel’s budget.
• Work with and manage our bookkeeper and accountant.
• Provide monthly financial and fundraising reports to Associate and Executive Directors.
• Responsible for managing the accounting function, ensuring accurate and timely financial information.
• Perform monthly audits between the financial system and fundraising database, reviewing account reconciliations on a monthly basis.
• Supervise all incoming cash receipts and deposits.
• Oversee the use of the donor database, including gift processing, data cleanliness, and strategic data usage.
• Partner with the Development Team to implement large events including an annual gala.
• Establish appropriate financial controls and policies across the organization.
• Ensure staff comply with all financial procedures, and implement new ones as needed.

Day-to-day Operations/HR

• Work in partnership with the Executive Director to ensure operational excellence.
• Maintain excellent relationships with various Columbia administrative, IT, and maintenance entities, in addition to outside vendors.
• Manage HR, payroll, and benefits, and accounts payable and receivable.
• Oversee technology systems, including computers, phones, voice mail, copy machines, vendor management, leasing, purchasing and maintenance.

Building Management and Rental

• Work with contractors, vendors, suppliers, and custodial support to ensure the facility is conducive to its intended uses and is maintained in professional condition.
• Ensure office and building compliance with state and federal laws, Columbia policies, and regulations.
• Oversee outside rental schedule for Columbia/Barnard Hillel.
• Manage and evaluate Hillel’s systems and protocols (safety, emergency readiness, technology, etc.)

Qualifications

• Five to ten years of relevant experience
• Bachelor’s degree (or equivalent) in business administration or related field
• Experience in developing budgets and business plans
• Superior negotiation skills for both internal and external purposes
• Strong working knowledge of data analysis and performance metrics, using business management software
• Proficiency in Quickbooks.

Full time, On-Site, position at the Kraft Center, West 115th and Broadway.

What You’ll Bring to the Job

• Good organizational, communication, and leadership skills, backed by previous professional success
• Knowledge of multiple operational functions and principles, including finance, customer service, production, and employee management
• Strong working knowledge of HR legal guidelines
• Experience with financial accounting and management.
• A collaborative and flexible approach to busy work environments.
• Experience at other not-for-profit or for-profit endeavors. Past work in a Jewish environment is helpful but not required.
• Punctuality, fastidiousness and a desire for excellence in all areas of fiscal management.
• Ability to manage many tasks and projects simultaneously while adhering to deadlines and expectations.
• Ability to assess current processes and recommend best practices.
• Proven effective communication in areas of fiscal management.
• Ability to build and maintain collaborative relationships.

What You’ll Receive

• Competitive salary in the non-profit marketplace. The salary for this role is $105,000 - $125,000.
• Hillel has a comprehensive benefits plan that includes medical, dental, and vision insurance, and paid time off for Jewish and federal holidays.
• Professional development and skill building opportunities.

About Columbia Barnard Hillel

Columbia/Barnard Hillel is an exciting, fast-paced, intellectually rigorous work environment. We are a high energy, dedicated team of professionals committed to enriching the Jewish experience of our students. Columbia/Barnard Hillel serves the undergraduate and graduate Jewish communities of Columbia University, Barnard College, and The Jewish Theological Seminary. There is a large and very active Jewish community based in the Kraft Center for Jewish Student Life and around campus. While more than 1,000 Jewish students are involved with Hillel, there are many students who have not found their Jewish niche on campus.

Columbia/Barnard Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.