Operations Associate

School: Philadelphia Hebrew Public

Location: 3300 Henry Avenue, Philadelphia, PA

Start Date: Immediate

Contact: jobs@hebrewpublic.org

Network Website: www.hebrewpublic.org

School Website: www.philadelphiahebrewpublic.org

Why PHP?

PHP is part of a small group of schools run by Hebrew Public: Charter Schools for Global Citizens. We are NOT a religious or Jewish organization (we know the word Hebrew can be confusing in that regard!). We ARE a network of public charter schools that help children become global citizens who are great problem solvers, aware communicators, and lifelong learners who make a positive difference in the world around them. Join a supportive community dedicated to making a meaningful impact—together, we’re building something extraordinary!

What you’ll love about us?

At Hebrew Public, you will be part of a team of educators dedicated to improving student outcomes and helping students grow into empathetic, ethical, and curious global citizens.

What’s the role:

This is an exciting time to join Philadelphia Hebrew Public in its second year as Operations Associate. Join a remarkable community of educators and social changemakers who are passionate about meaningful integration and global education and are relentlessly committed to ensuring students from all backgrounds attain high levels of academic achievement. We select individuals who share our vision and are willing to put in the hard work to achieve it. Reporting to the Director of Operations, the Operations Associate is responsible for supporting the non-instructional operations of the school. The Operations Associate is a member of the school’s operations team and helps maintain a friendly, safe, and professional school environment.

Job Responsibilities:

Administrative & School Systems

• Engaging in student and family services activities such as: fostering a welcoming environment, responding to electronic and telephone communication, maintaining files, and greeting students, staff, and visitors
• Managing Student Information Systems including PowerSchool, Infinite Campus, ParentSquare, and Compass
• Supporting with preparation of local, state and federal compliance documentation
• Executing procurement requests and inventory management
• Assisting with main office aesthetics, event execution, and vendor communication
• Collection and reporting of attendance and meal tracking sheets and other administrative duties as required
• Oversee the enrollment process, including managing electronic enrollment systems, family outreach, and documentation management
• Support student transportation, including coordinating with School District of Philadelphia and transportation vendors
• Other tasks as assigned to support the mission of the school

Student and Family Engagement

• Foster an attitude of cooperation and positive support with all school staff and families
• Build strong relationships with staff and families to support students
• Manage PHP’s ParentSquare communication platform, including launching necessary messages, texts, and phone blasts

Attendance

• Work with Operations Team to update daily attendance with tardies and absent notes
• Confirm daily attendance is taken by all homeroom teachers
• Support attendance compliance, including necessary mailings and follow-up

Communication and Management

• Communicate effectively with school leadership, staff, and families in person and in writing, including via email, social media, and electronic newsletters
• Afternoon front desk and reception management

File management and Compliance

• Ensure that all students files are prepared and are in compliance
• Collect student documentation and file accordingly
• Transfer student documents when requested

Minimum Requirements:

• Bachelor’s Degree in related field (preferred)
• 2 to 4 years of experience in school operations or administrative school support
• Proficiency with computers and Microsoft Office applications and Google Suite
• Experience working with children and/or families (Elementary preferred)
• Excellent oral and written communication skills in English
• Excellent oral and written communication skills in Spanish (preferred)
• Able to lift 50 pounds
• Attention to detail: Think critically about the details of a task at hand
• Flexibility: Ability to adjust expected tasks and schedule to updated priorities
• Independence: Can work independently, be assertive, and make thoughtful decisions about projects
• Collaborative: Work with teammates and be responsive to feedback. Willingness to go above and beyond the requirements of the job to be innovative and support the organization

COMPENSATION AND BENEFITS:

Salary and benefits will be highly competitive, equitable, and commensurate with experience.

Potential benefits* include:

• Medical
• Dental
• Employer-Paid Vision
• Prescription Drug Coverage
• Paid Holidays
• Retirement Savings and Employer Matching Programs
• Paid Parental Leave
• Short-Term and Long-Term Disability Coverage
• Employee Assistance and Wellness Programs
• Health Care and Dependent Care Flexible Spending Accounts
• Employer-Paid and Voluntary Life Insurance
• Global Travel Experiences

*Benefits packages vary depending on the role.

Hebrew Public is committed to building a diverse team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.