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Description

The Harold Grinspoon Foundation (HGF) is seeking a dynamic Grants Associate to join our growing team, primarily supporting our Western Massachusetts Jewish Community grant programs, and other foundation initiatives. This full-time position will be hybrid in our Agawam, MA home office and will report to the Grants Manager.

Under the supervision of the Grants Manager, the Grants Associate supports various administrative and financial functions related to grants management within the Foundation. The Grants Associate plays an important role in supporting the fulfillment of this goal. The Grants Associate interacts with other staff, grantees, auditors, vendors, and other external partners.

Responsibilities

Grants Administration

· Entering data and maintaining the Salesforce database

· Delivering exceptional customer service to grant recipients, organizations, and internal staff members

· Processing and tracking payment requests and grant disbursements

· Uploading, scanning, and attaching documents to records in the database

· Inviting applicants for funding on behalf of Program and Engagement teams, communicating all necessary requirements and deadlines to the applicant

· Tracking and following up on narrative and financial reports, and any other outstanding documentation

· Generating payment transmittal letters and sending checks to grantee partners

· Drafting and sending regular mail and email communication on behalf of the grants department

· Collaborating with programs and other departments to develop grant guidelines, applications and reporting requirements

· Coordinating grant budget and expense tracking processes

· Preparing weekly and/or monthly grant reports for leadership

General Administration

· Providing technical support to staff and grantees related to the grants management system

· Serving as primary contact for telephone, paper, and electronic grant inquiries

· Assisting the Grants Manager and CFO with administrative support as needed

· Supporting the grants and accounting team with financial and administrative projects

· Performing other duties and responsibilities as requested or assigned

Requirements

Qualifications

· Minimum of three years of administrative and customer service experience

· Experience with Salesforce is preferred

· Intermediate Microsoft Office skills (Excel, Word, PowerPoint, Outlook)

· Proactive work style, self-motivated, and detail oriented

· Excellent written and verbal communication skills required (in person, via e-mail, and on telephone), and ability to compose effective, thoughtful correspondence

· Excellent customer service skills

· Ability to handle confidential information with complete discretion

· Highly developed interpersonal skills including ability to interact effectively with leadership and staff

· Ability to work well individually and as part of a team

· Analytical, with the ability to balance multiple priorities

· Knowledge of Jewish culture and traditions is a plus

Physical Requirements

· Prolonged periods sitting at a desk, concentrating, and working on a computer

· Must be able to lift up to 15 pounds at times

Location

· This position is based in our Agawam, MA, home office and offers a hybrid schedule which requires at least 60% (24 hours) of time in the office each week.

Compensation

A competitive salary ranging from $50,000 - $60,000 annually commensurate with experience.