The Executive Assistant (EA) provides principal administrative and clerical support to the Division Director, Executive and other department staff and volunteers. The Executive Assistant handles key administrative functions of the department, ensuring that recurring office procedures are carried out.

Duties and Responsibilities

• Handle administrative duties including preparing and tracking correspondence and other information and data
• Schedule meetings and plan meetings/conference calls
• Process necessary reimbursements for the Division in Stampli
• Process Meeting & Travel Department forms related to hotel and travel arrangements
• Assist in the updating of electronic files and Departmental Calendar
• Perform clerical duties (copying, collating, distributing materials)
• Format materials for the Division (Annual Plan, etc.)
• Provide administrative support for Hadassah’s United Nations’ activity, such as letters and passes
• Responsible for all administrative meeting logistics for in-person Executive Committee Meetings
• Coordinate tasks with Marketing & Communications in Basecamp.
• Other duties as required

Required Knowledge, Education, Experience