Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of others?

WHAT YOU WILL DO:

The Administrative Services Manager is a non-exempt position responsible for overseeing the day-to-day administrative functions that support the operational efficiency of the program. This role will manage the onboarding of vendors, ensure timely and accurate processing of invoices and accounts payable, provide high-level administrative support, and facilitate effective meeting documentation.

• Coordinate the onboarding process for new vendors, including the collection of required documentation and setup in accounting systems.
• Review, verify, and process vendor invoices in alignment with internal controls and payment schedules, including reconciling discrepancies.
• Provide administrative support to leadership and teams as needed, including preparing documents, reports, and correspondence.
• Manage general office operations such as supply orders, scheduling, and communication logistics.
• Assist in the development and organization of agendas, presentations, and supporting materials.
• Attend designated internal and external meetings to record minutes, track follow-ups, and distribute summaries.
• Perform all other duties as assigned.

WHAT WE OFFER:

• $20.00 per hour
• 15 PTO Days per year
• 13 paid Holidays
• Medical, Dental & Vision insurance
• Medical Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU WILL NEED:

• Associate's or Bachelor’s Degree in business administration, office administration, or related field preferred.
• Minimum of three (3) years of experience in administrative management, office coordination, or accounts payable roles.
• Strong attention to detail, problem-solving skills, and ability to multitask.
• Excellent organizational and time management skills.
• Must be able to work quickly and efficiently.
• Excellent interpersonal and customer service skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient in Microsoft Office Suite and financial/accounting software (e.g., QuickBooks, NetSuite, or similar).
• Strong attention to detail, problem-solving skills, and ability to multitask.
• Excellent organizational and time management skills.
• Must be able to work quickly and efficiently.
• Excellent interpersonal and customer service skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient in Microsoft Office Suite and financial/accounting software (e.g., QuickBooks, NetSuite, or similar).
• Strong attention to detail, problem-solving skills, and ability to multitask.
• Must have a valid driver’s license and current auto insurance.

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

GCJFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is an equal opportunity employer. Gulf Coast JFCS is committed to maintaining a work environment that is free of harassment, discrimination, or inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

EOE/Drug-Free Workplace/ E-Verify