Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO:

The Administrative Assistant is a non-exempt position responsible for providing high-level administrative support to the Human Resources department and for serving as the first point of contact for employees and visitors. This role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with confidentiality and discretion.

Reception Duties:

• Greet and assist visitors, clients, and employees professionally and courteously.
• Answer and direct incoming calls, take messages, and provide general information as needed.
• Maintain a clean, organized, welcoming front desk/reception area.
• Manage incoming and outgoing mail, deliveries, and packages.
• Maintain supplies inventory for HR and front office, order and track supply orders.

HR Administrative Support:

• Enter and maintain accurate employee data in HRIS systems.
• Collaborate and support the Workforce Acquisition Specialist, the HR Operations Coordinator, and the Employee Experience Specialist as needed.
• Provide support to the training and development department as needed
• Assist with onboarding and offboarding processes, including preparing new hire packets, scheduling orientations, and collecting documentation.
• Maintain and organize employee personnel files, ensuring confidentiality and compliance with company policies.
• Provide clerical and administrative support to the HR team, including scheduling meetings, preparing documents, and managing calendars.
• Track and monitor license renewals, certifications, and required employee documents.
• Generate reports and facilitate HR generated reports for the agency programs.

WHAT WE OFFER:

• $17.00 per hour
• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental, Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplemental Accident, Hospital Liability & Critical Illness Insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft insurance
• Mileage Reimbursement
• Continuous training and professional development opportunities
• An opportunity to make the world a better place!

WHAT YOU WILL NEED:

• Must have a High School Diploma or equivalent with two (2) years of experience in an office environment and one (1) to three (3) years of administrative or HR support experience, preferably in a receptionist or office support role.
• Strong interpersonal skills and customer service mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality, exercise good judgment, and handle sensitive information.
• Effective verbal and written communication skills
• Ability to work in a dynamic and occasionally stressful environment.
• Willingness to work overtime when required.
• Ability to lift and/or carry supplies, equipment, or files up to 25 lbs. as necessary.

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

GCJFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is an equal opportunity employer. Gulf Coast JFCS is committed to maintaining a work environment that is free of harassment, discrimination, or inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

EOE/Drug-Free Workplace/ E-Verify