DEPARTMENT: Human Resources

GENERAL JOB DESCRIPTION

The HR Administrator is a key member of the Human Resources Department responsible for supporting the day-to-day administrative operations of the Agency’s HR department. This role provides administrative and operational support across multiple HR processes including onboarding, personnel records management, compliance tracking, and data administration within the Human Resources Information System (HRIS). The HR Administrator serves as the primary administrator for the Agency’s Learning Management System (LMS) and plays a critical role in maintaining accurate records and ensuring training compliance.

This role also coordinates Safety-Care training for the Agency, including scheduling, tracking completion, and maintaining training records to ensure compliance with organizational and regulatory requirements. Additionally, the HR Administrator serves as the New Hire Buddy Coordinator, managing the assignment of buddy partners for new employees and supporting a positive onboarding experience.

QUALIFICATIONS

Education: Bachelor's or Associates degree in Human Resources, Business Administration, or related field is preferred but not required.

Other:

• Minimum of three years administrative experience required.
• Prior HR or HR-related administrative experience preferred.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgement
• Working knowledge of human resource principles, practices, and procedures.
• Strong time management skills with the ability to manage multiple priorities and meet deadlines.
• Ability to work effectively in a high-paced and at times stressful environment both independently and collaboratively across teams.
• Proficiency in technology, including Learning Management Systems, HRIS and Microsoft Office and/or related software.

DUTIES AND RESPONSIBILITIES

• Assists Agency recruiters with new hire orientation and the onboarding/training of new staff including copying and filing day one paperwork, complete employment verification (I-9) and maintaining I-9 files, and assisting with employee badge creation.
• Creates and maintains employment records and personnel files for each employee in the Agency’s HRIS.
• Enter all new hires into SAM/OIG background check system.
• Performs periodic audits of the HR files and records to ensure accuracy and that all required documents are collected and filed appropriately.
• Coordinates the Agency’s New Hire Buddy Program by assigning buddy partners to new employees, facilitating communication between buddies and new hires, and tracking participation to support a positive onboarding experience.
• Serves as the primary administrator of the Agency’s Learning Management System (LMS), responsible for maintaining the system, managing training assignments, and ensuring accurate tracking of employee training records.
• Monitors and maintains employee training compliance requirements in accordance with Agency policies and the requirements of applicable funding sources, regulatory bodies, and CARF accreditation standards.
• Serve as an administrator on Agency funding source Learning Systems (currently DWC & OCHN via DOCEBO)
• Generates reports and conducts periodic audits to ensure required trainings are completed within established timelines and follows up with departments regarding outstanding training requirements.
• Coordinates Safety-Care training for the Agency, including scheduling training sessions for employees, maintaining training rosters, tracking certification status, and ensuring timely completion of required trainings.
• Submits employee investigative background checks annually.
• Maintains the Agency’s Secretary of State account and monitors the driving status of applicable employees.
• Maintains the integrity and confidentiality of all human resources information, including files, data and records.
• Performs customer service functions by answering employee requests and questions.
• Prepares new hire Recipient Rights reporting for compliance.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Assists or prepares correspondence as requested.
• Serves on Agency committee(s) as assigned.
• Performs other related duties as assigned.

WORKING CONDITIONS

Environmental conditions:

• Moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period.

Physical requirements:

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop, kneel to install computer equipment.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting in required.

Accommodation(s):

As appropriate and fiscally reasonable.

NON-EXEMPT

This position is non-exempt and eligible for overtime pay in accordance with the Federal Fair Labor Standards Act