Accounts Payable Coordinator

Position Summary

The Accounts Payable Coordinator supports the Finance team by ensuring accurate and timely processing of all vendor invoices, employee reimbursements, and payment requests. This role plays an essential part in maintaining strong financial controls, supporting audit readiness, and upholding FIDF’s commitment to efficient, compliant, and high-quality financial operations. The ideal candidate is detail-oriented, responsive, and comfortable working in a fast-paced nonprofit environment with multiple internal stakeholders.

Key Responsibilities

Invoice & Payment Processing

• Review, verify, and enter vendor invoices and payment requests.
• Ensure proper coding, documentation, and approvals in accordance with FIDF’s AP policies and internal controls.
• Assist in payment runs, ensuringaccuracy,timeliness, andpropersupport.
• Assist with AP aging reports, activity reports, and month-end close tasks as needed.
• Reconcile vendor statements and identify variances or missing invoices.
• Ensure adherence to IRS regulations, internal AP policies, and organizational procedures.
• Support Finance leadership with ad-hoc reporting and special projects.

Vendor & Internal Stakeholder Support

• Set up and maintain vendor records, including W-9s, banking information, and documentation required for compliance.
• Monitor the AP mailbox and route items appropriately.

Qualifications

• Bachelor’s degree inAccounting, Finance, or related field preferred.
• 1–3 years of accounts payable or general accounting experience; nonprofit experience a plus.
• Strong attention to detail, time management, and organizational skills.
• Proficiency with accounting software (Blackbaud Financial Edge or similar strongly preferred).
• Familiarity with expense management tools (Concur, Divvy, or similar) a plus.
• Ability to communicate clearly and professionally with staff, vendors, and leadership.
• Commitment to FIDF’s mission and values.

Benefits

Medical, Dental, Vision, Early dismissal for Shabbat, 403b with employer matching, Life Insurance, Disability Insurance, FSA, Jewish and Federal paid holidays, sick days and vacation. Compensation is commensurate with experience.

FIDF is an equal opportunity employer committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.