Accounts Payable Associate

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Daughters of Sarah Senior Community is seeking a full-time & detail-oriented Accounts Payable Clerk to join our Finance team and support our daily financial operations reporting to the Senior Accountant.

The Accounts Payable Clerk is responsible for processing invoices, maintaining accurate financial records, and supporting administrative functions across departments. This role will also provide support to Human Resources, making it ideal for someone who enjoys both finance and administrative work.

QUALIFICATIONS

• Associate’s degree from a two-year college or technical school;

OR at least 6 months of related experience/training;
OR equivalent combination of education and experience

• Knowledge of accounts payable processes and basic accounting principles
• Experience or exposure to HR functions preferred
• Proficiency in Microsoft Office (Excel required)
• Experience with accounting software is a plus

KEY RESPONSIBILITIES

Accounts Payable:

• Process vendor invoices in accordance with purchasing policies and procedures
• Match purchase orders to invoices, verify pricing, and ensure accurate coding
• Resolve discrepancies in collaboration with the Purchasing Coordinator
• Perform weekly check runs for all entities

Payment Processing:

• Review and determine payment due dates on a weekly basis
• Identify vendors accepting American Express and process payments accordingly

Financial & Administrative Duties:

• Maintain organized and accurate financial records
• Assist with monthly closing and reconciliation of accounts
• Support preparation for annual financial statement audits
• Perform general administrative duties related to accounts payable operations

Cash & Deposit Management:

• Post daily cash receipts for all organizations
• Scan and upload deposits to the network drive

Resident Trust Accounts:

• Manage resident trust accounts, including check requests and disbursements
• Maintain petty cash balances and accurate transaction records
• Ensure compliance and proper documentation of all resident financial activity

Additional Responsibilities:

• Support HR with onboarding paperwork, file maintenance, and payroll coordination as needed
• Maintain professional standards of conduct, attendance, and appearance
• Perform additional duties and special projects as assigned

SKILLS

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to multitask and meet deadlines
• Strong communication and problem-solving abilities
• Ability to handle confidential information with discretion

PAY

$23.00 – $30.00 hourly, Non-Exempt

PHYSICAL REQUIREMENTS

Normal office; lifting up to 20 lbs. as part of office activities.

Why Work With Us?

• Competitive hourly pay
• Opportunity to work in a collaborative, mission-driven environment
• Gain experience in both Finance and Human Resources
• Make a meaningful impact in a senior care community

Daughters of Sarah is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to age, race, color, national origin, religion, family or marital status, gender (including gender identity and transgender), sexual orientation, sex (including pregnancy), military status, genetic information, qualified disability, domestic violence victim status, or any other status protected by the laws or regulations. Daughters of Sarah will not tolerate discrimination or harassment based on any of these characteristics.

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have Human Resources experience?

Education:

• Associate (Preferred)

Experience:

• Finance: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Albany, NY 12203 (Preferred)

Work Location: In person