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Part Time Administrative Assistant

Summer Youth Employment Program (SYEP)/ Work, Learn and Grow (WLG)

High School & College Success

STATEMENT OF THE AGENCY

Commonpoint is a non-profit, multi-service agency with flagship sites in Little Neck, Bayside, Forest Hills, East Elmhurst, and Jamaica with 80 additional sites throughout the community that provides a diverse array of programs and services to over 85,000 individuals. The mission is to sustain and enhance the quality of family and individual life for all members of our community, regardless of religion, ethnic or cultural background, national origin, gender identity or expression, sexual preference, age, or disability, within a pervasive and inclusive environment that facilitates individual growth, meets individual needs and builds community. We accomplish this mission through a broad range of social, educational, and recreational services that reach community members of all ages and backgrounds.

MINIMUM DESCRIPTION

Commonpoint's Youth Workforce Department comprises a number of different programs serving individuals predominantly from 14-24 years old. SYEP provides New York City youth with summer employment and educational experiences that build on their individual strengths and incorporate youth development principles. These principles include engaging the talents and interests of youth, developing their skills and competencies, and providing positive adult role models.

ABOUT POSITION

​The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part-Time Administrative Assistant will report to the SYEP Program Operations Coordinator.

​The Administrative Assistant will:

• Provide administrative support including organizing and maintaining documentation and digital files/records (including those of a confidential nature); preparing materials for conferences/meetings; drafting routine correspondence.

• Provide general support to office staff and visitors.

• Communicate with student applicants and participants by telephone and email.

• Assist with data collection and tracking of program outcomes to support reporting.

• Be organized and complete basic data entry and other clerical tasks as requested.

• Manage workflow by ensuring deadlines are met and work completed correctly.

• Generate memos, emails and reports when appropriate.

• Assume responsibility for maintenance of office equipment, including computers, copiers, etc.

• Respond to questions and requests for information.

• Order office supplies and research new deals and suppliers.

• Answer incoming calls and assume other receptionists duties when needed.

• Other relevant tasks as assigned by supervisor.

QUALIFICATIONS:

• High school diploma (or equivalent).

• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.

• Strong organizational skills and attention to detail.

• Proficiency in Microsoft Office, Google Workspace, and general internet use.

• Excellent time management and ability to prioritize tasks in a fast-paced environment.

• Strong verbal and written communication skills.

ADDITIONAL PREFERRED QUALIFICATIONS:

• 1-2 years of experience in an office setting.

• Experience managing data and generating reports.

• Familiarity with office operations, including equipment maintenance and vendor management.

• Proven ability to remain composed under stress and respond constructively to feedback.

• Ability to analyze and synthesize information from various sources.

• Demonstrated cultural competency and experience working with diverse populations.

JOB DETAILS

• Schedule: Seasonal, Part Time, 15-19 Hours Per Week

• Salary: $17.5/hour

• Expected Start Date: January

• Modality: Hybrid/Remote

WHY JOIN US?

This is an excellent opportunity to work in a dynamic environment supporting ambitious students and contributing to impactful programs. If you are organized, motivated, and excited to help others succeed, we encourage you to apply!

To Apply: Please submit a cover letter and résumé, as a Word or PDF document only, to achavez@commonpoint.org. Please indicate "Administrative Assistant" in the subject line. Due to the high volume of applicants, only qualified candidates will be contacted.

Commonpoint reserves the right to revise or change job duties and responsibilities as the need arises. Commonpoint is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.