Operations Manager

The Associated: Jewish Federation of Baltimore has an immediate opening for a full-time on-site Operations Manager that will provide administrative and operational support to ensure smooth functioning of the main office building. The candidate will be responsible for developing multi-office/campus communication protocols, streamlining administrative procedures, inventory control, building security access, , and task completion and delegation. The Operations Manager is expected to be on-site Monday through Thursday 8:30 am to 5 pm and Friday 8:30 am to 4 pm.

Responsibilities:

• Office Operations: Oversee day-to-day operations including managing office equipment, coordinating maintenance and repairs, ensuring a clean and organized workspace, maintaining stocked and organized coffee/water areas, and managing all incoming and outgoing mail. Liaison with Facilities and Housekeeping teams to ensure that meeting rooms and front-of-house areas present a professional, welcoming image for staff and visitors.
• Meeting Coordination: Assist in scheduling, organizing, and coordinating meetings. This includes handling logistics, arranging security, providing necessary supplies and ensuring meeting room is set up properly. This position oversees a busy meeting schedule and ensures that everything runs smoothly.
• Assist with door, badge and key-fob access control systems for buildings and organizations that are part of the access system. Assist security staff to ensure safety for our headquarters.
• Vendor Management: Responsible for ordering all office supplies needed for the office. Liaison for all building maintenance and housekeeping., shredding, printing, supplies, and mailing accounts for The Associated.
• Act as a go-to resource for staff—solving practical problems quickly (room set-ups, supplies, visitor access, office moves).

Qualifications:

• Bachelor’s Degree preferred
• 3 years work-related experience
• Experience with Microsoft Office Products (Outlook, Word, Excel)
• Local travel required (keep)
• Occasional weeknights/weekends (we may be able to remove)
• May need to be on call as needed
• Must be able to lift 50 pounds.

Compensation & Benefits:
Salary Range: Starting salary $65,000; Salary is commensurate with experience.

Benefit & Perks: The Associated offers a comprehensive benefits package, including health insurance (Health Savings Account), 4% 401(k) employer match, life insurance, Long Term Disability (LTD), Flexible Spending Plan, paid parental leave, holiday pay, tuition reimbursement, wellbeing programming, and a complimentary membership to the Jewish Community Center. We also make work/life balance a priority by offering generous vacation and sick time. To learn more about what it’s like to work at The Associated, check out our brochure here.

This job ad is not intended to be all-inclusive, but to describe the general nature and level of work to be performed.

The Associated is proud to be an equal opportunity employer. In keeping with our Jewish values, The Associated supports a thriving Baltimore that celebrates diversity and appreciates the unique combination of gender, race, age, religion and ethnicity, sexual orientation, intellectual and physical disabilities, and special qualities that each resident adds to the fabric of life in Baltimore. We welcome everyone interested in our mission to join us. If you require accommodations, please contact us, and we will make every effort to meet your needs.