The Associated: Jewish Federation of Baltimore is seeking a full-time Administrative Coordinator.

This is a hybrid position that provides administrative and secretarial support to the Development Department including the Executive Vice President & Interim Chief Development Officer (CDO). The Administrative Coordinator manages the Executive VP and Interim CDO’s calendar, sets up appointments and meetings with colleagues and volunteers, and responds to inquiries as needed. The Administrative Coordinator also has a portfolio of responsibilities to assist the Development team including mailings, event logistics, adding constituent data into the database, processing and tracking gift agreements and other responsibilities as assigned. This includes communication with staff, donors, and volunteers. The Administrative Coordinator excels in a fast-paced and flexible environment while demonstrating a can-do attitude, a high level of friendly and professional customer service while also maintaining the strict confidentiality requirements of the position. Ability to be in the office as needed, 4 days per week with flexibility.

This is a full-time, hybrid position that requires four days per week in the office.

What You’ll Do:

• Answer phones and forward calls/messages in a timely manner.

• Plan and schedule meetings as assigned; Frequently check potential conflicts for any event/program with the community calendar, the building calendar, etc.

• Manage event attendance. Prepare materials for events, donor meetings, and committee gatherings.

• Enter donor information such as interests, committee participation, demographic information and trip reports into the database.

• Handles certain sensitive, confidential projects and communications assigned.

• Print letters and acknowledgements as assigned

• Process gift agreements and track and report on planned giving efforts.

• Provide overall support for the Development Team leadership

Skills and Requirements

• High school diploma required

• Two to three years of work-related experience.

• Exceptional interpersonal and communication skills, with the ability to work collaboratively across teams.

• Strong analytical and problem-solving skills, with the ability to interpret data and identify trends.

• Ability to streamline and improve processes.

• In depth knowledge of concepts, practices, and procedures with the ability to use them in complex and/or unprecedented situations.

• Detail-oriented, proactive, and solution-focused.

• Ability to maintain confidentiality.

• Committed to the mission of The Associated.

Compensation & Benefits

Salary: starting salary is $50,000; commensurate with experience.

Application Process – Electronic submissions are preferred.

Benefit & Perks: The Associated offers a comprehensive benefits package, including health insurance (Health Savings Account), 4% 401(k) employer match, life insurance, Long Term Disability (LTD), Flexible Spending Plan, paid parental leave, holiday pay, tuition reimbursement, wellbeing programming, and a complimentary membership to the Jewish Community Center. We also make work/life balance a priority by offering generous vacation and sick time.

This job ad is not intended to be all-inclusive, but to describe the general nature and level of work to be performed.

The Associated is proud to be an equal opportunity employer. In keeping with our Jewish values, The Associated supports a thriving Baltimore that celebrates diversity and appreciates the unique combination of gender, race, age, religion and ethnicity, sexual orientation, intellectual and physical disabilities, and special qualities that each resident adds to the fabric of life in Baltimore. We welcome everyone interested in our mission to join us. If you require accommodations, please contact us, and we will make every effort to meet your needs.