Responsibilities:

Financial Management:

• Lead financial planning, budgeting, expenditure tracking, reporting processes, and monitoring of cash flow.
• Work with bookkeeper and staff to ensure:
  • Tax filings and audits are accurate.
  • Timely collection of Accounts Receivable.
  • Accuracy and timely payment of Accounts Payable.
• Collaborate with the Finance Committee and Development Director to establish fundraising needs and goals.

Support to Program Directors:

• Provide financial and logistical support to the Camp Director, Retreat Center Director, and Year-Round programming staff.
• Work with Camp Director, Retreat Center Director, and Year-Round programming staff in developing budgets that foster successful programming.
• Serve as the interim Retreat Center Director
• Attend a minimum of two retreats per year to assist with on-site management.

Vendor Relationships:

• Establish and maintain relationships with vendors, ensuring the selection of appropriate vendors for office and operations management.
• Collect W-9 forms from vendors and ensure accurate invoicing and payment processes.

Operations and H/R:

• Maintain efficient office operations, overseeing supplies, infrastructure, and vendor relationships.
• Manage the insurance policies of the organization to assure that they provide comprehensive coverage and risk management.
• Manage HR processes including:
  • Recruitment, hiring, and onboarding.
  • Payroll and collection of organization time sheets.
  • Employee benefits.
  • Filing of workers' compensation claims
  • Ensuring employees have organization email access.

Organizational Relationships:

• Forge strong relationships with organization leadership including the Executive Director, program directors, and board members.
• Collaborate with external partners, vendors, and service providers to support organizational objectives.

Qualifications:

• Bachelor's degree in business administration, finance, or related field (Master's preferred).
• 3-5 years of managerial or administrative experience, preferably in a nonprofit setting.
• Proficiency in financial management software, budgeting, and payroll systems.
• Strong interpersonal, communication, and negotiation skills.
• Familiarity with nonprofit accounting practices, tax regulations, and fundraising strategies.