Belev Echad is seeking a highly organized, resourceful, and motivated Executive Assistant to support our co-founders in a dynamic and fast-paced environment. This role requires a proactive problem-solver with exceptional communication skills, sharp attention to detail, and the ability to manage multiple priorities with professionalism and discretion. The ideal candidate will be equally comfortable handling high-level executive operations and personal support tasks with a strong sense of ownership and integrity.

Position Overview

Key Responsibilities

Executive & Operational Support

• Provide direct administrative support to the co-founders
• Manage complex calendars and coordinate meetings, appointments, and events
• Oversee detailed travel arrangements, including flights, accommodations, and itineraries
• Prepare high-quality presentations, reports, and briefing materials for internal and external use
• Track tasks, deadlines, and priorities; serve as project manager for Co-founders led initiatives
• Prepare agendas and briefing materials for meetings; take notes and follow up on action items
• Draft, proofread, and send emails, communications, and reports on behalf of the Co-founders

Donor Relations & Engagement

• Assist with donor outreach and relationship management
• Compile and deliver executive-level donor reports and engagement summaries
• Organize and coordinate meaningful donor gifts, including Bar/Bat Mitzvah and special occasion packages
• Maintain accurate donor information and activity in the database
• Support follow-up communications and personalized donor acknowledgments

Internal & External Communications

• Serve as liaison between the co-founders and senior staff, board members, donors, and external partners
• Ensure timely and professional communication flow across all stakeholders

Personal Support

• Assist with personal scheduling and logistics as needed
• Coordinate family travel, personal appointments, and special occasions

Development & Events (Light Support)

• Provide administrative support for fundraising events, missions, and VIP visits
• Help with donor event planning, invitations, RSVPs, and logistics

Qualifications

• Experience in an executive assistant, chief of staff, or high-level administrative role
• Excellent written and verbal communication skills
• Strong organizational skills and ability to prioritize multiple tasks under tight deadlines
• High level of discretion and integrity when dealing with confidential information
• Proficiency in Google Workspace, and familiarity with donor CRM systems a plus
• Ability to work independently and collaboratively with a team
• Bi lingual Hebrew/English a plus