Executive Assistant, full-time position

The Executive Assistant is the primary liaison, gatekeeper, and organizational force behind Avodah’s CEO. They provide all necessary administrative support, scheduling coordination, and communication with the wide variety of Avodah’s constituents.

The Executive Assistant creates systems and supports the CEO in managing her workload so that she can effectively lead the organization. The EA also coordinates board relations, processes incoming donations, and provides other organizational administrative support. We are seeking someone who is detail-oriented, skilled at building and maintaining systems, thrives in a fast-paced environment, and is looking to learn and grow in a justice-rooted Jewish organization.

Salary: $58,000–$68,000

Start date: May 2025

Location: Remote, United States

This position is not included in Avodah’s staff union-represented collective bargaining unit.

Location and Hours:

This position is fully remote, but the Executive Assistant is expected to be available to work 37-40 hours weekly, with a start time of 9 or 9:30 am East Coast time, with occasional evening or weekend commitments. There may be one or two weekend trips for Board Meetings.

About Avodah

Avodah believes that Jewish leaders have the power to help change our country for the better. Since 1998, Avodah has built a vast network of Jewish justice leaders who have come through our programs and now lead communities across the country, created a robust educational curriculum with which we have reached tens of thousands in the broader community, and developed an unparalleled analysis of social justice issues through a Jewish lens.

We train and support emerging and current leaders with the tools, knowledge, and networks they need to contribute their skills and passion to advancing social justice across the country and deepen the fabric of our diverse Jewish communities. Avodah’s Jewish Service Corps, Justice Fellowship, Alumni Network, and Institute for Social Change have sparked thousands of Jewish leaders to do justice work, added millions of dollars in critical capacity to anti-poverty organizations, and helped strengthen Jewish life in the United States.

The Executive Assistant’s core responsibilities are:

Executive and Board Responsibilities (75%)

• Proactively manage the CEO’s workload, including:– Create systems to help the CEO manage and accomplish her work and priorities; – Manages CEO’s busy and multi-dimensional calendars, scheduling, and travel; – Support CEO’s preparation and follow up for all meetings, speaking engagements, and other commitments and responsibilities. – Review, respond to, and organize CEO’s email inbox – Communicate directly on behalf of the CEO with board members, donors, and other staff; and – Liaise with the fundraising team to support the CEO’s fundraising work.

• Oversee all operational aspects of the Board and Board meetings, with support and management from the Director of Strategic Operations and Planning. This includes:

• For quarterly board meetings: ● Scheduling, compiling materials, and ensuring meeting materials are distributed in advance; ● Planning logistics for board meetings (travel, space, food, etc.) and board weekend events; ● Maintaining accurate records of Board meetings, including minutes and attendance; ● Staffing in-person board meetings.

• Maintaining the Board website;

• Updating board rosters and records

• Compiling information from across the organization to create board updates;

• Support with organization of board documents;

• Support with logistical aspects of board member onboardings and offboardings; and

• Additional board operations support as needed.

Development Operations (20%)

• Process incoming donations with support and oversight from the Director of Technology, including– Entering all donations (checks and online) into Salesforce
• Prepare and send donor acknowledgement letters and manage personalization of same; and
• Additional development operations support as needed.

Provide additional organizational support (5%):

• Provide scheduling and logistics for other C-suite members as needed
• Support in logistics and planning at in person and virtual staff gatherings;
• Support in logistics and planning at in-person and virtual staff gatherings;
• Other projects as assigned.

About You

• You are highly attentive to detail and have systems and processes to ensure accuracy;
• You have strong written and verbal communication skills and can adapt them to a variety of audiences and stakeholders;
• You can create and maintain systems and processes both for your own work, and for the office as a whole to function effectively;
• You take initiative and can learn to identify future needs;
• You are skilled in managing and re-prioritizing work in a fast-paced work environment;
• You are a creative problem solver;
• You have a high degree of professionalism and the ability to maintain confidential information with discretion;
• You can manage up to the CEO, and delegate effectively to other staff members;
• You are a strong relationship builder;
• You have event planning experience and can plan and executive impeccable meetings and events;
• You have proficiency in Google Suite and are a quick learner of technology including Asana and Salesforce;
• You have a demonstrated alignment with and commitment to our justice values; and;
• You have a commitment to hearing, receiving and integrating feedback with direct communication and generosity.

What we offer

• Healthcare: 100% employer-paid medical, dental, and disability insurance
• Time off: Vacation days (starting at 15 per year and increasing with paid employment) and sick time (12 per year), plus 20-22 paid days off for Jewish and secular holidays, and an early Friday closure.
• Generous paid parental leave policy
• Flexible spending account options
• Retirement savings plan with an employer contribution after 90 days of employment, when funding permits
• A flexible work schedule
• Professional development funds and opportunities to learn and grow
• A strong organizational culture and supportive team with employee well-being prioritized, and significant flexibility
• Commitment to creating a diverse and inclusive workplace that enables everyone to bring their full selves to work and make a positive impact on the world
• Being part of a passionate team of people who are devoted to Avodah’s mission

Apply

Due to the volume of applications, we are only able to respond to those applicants granted an interview. Applications will be accepted until a hire is made and interviews will be set up on a rolling basis. Apply at - https://www.tfaforms.com/4884895

Please direct any questions to jobs@avodah.net.

Accessibility

The interview process will be conducted entirely remotely via phone and video conferencing. The applicant may be asked to complete a compensated skills assessment as well, which will be done via video conferencing.

Avodah is committed to the full inclusion of all qualified individuals. As part of this commitment, Avodah will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact jobs@avodah.net.

Creating a more just world is a core part of our mission, and Avodah is working to continually strengthen our efforts towards equity and inclusion in the workplace. We strive to build a diverse team that brings with them a variety of identities, backgrounds, perspectives, and skills. Sephardic and Mizrahi Jews, people of color, women, people with disabilities, immigrants, LGBTQIA people, and people who come from poor or working-class backgrounds are strongly encouraged to apply. Avodah is an equal opportunity employer.